Billing EA – Adhesive Media

I'm Brandon, the founder of ---------- . Every day, our team manages client campaigns, brand deals, and creator partnerships that require precise financial tracking, clear communication, and reliable administrative support to keep billing and payments on track.

We are hiring someone to:

- Manage invoicing, accounts payable, and accounts receivable processes with accuracy and attention to detail
- Manage accounts payable and accounts receivable, including client and vendor communications
- Maintain and update data across Airtable, QuickBooks Online, and other finance-related platforms
- Ensure billing records are accurate, organized, and up to date
- Draft and send professional communications via email regarding payment updates and confirmations
- Support the finance and operations team with ad-hoc billing tasks and reporting needs
- Collaborate with both internal and external teams to resolve discrepancies and streamline billing workflows

Mandatories:

- Experience with QuickBooks Online is REQUIRED; familiarity with Airtable and Google Workspace tools (Docs, Sheets, Drive) is highly preferred (If you do not have QuickBooks Online experience, please do not apply)
- Must work US hours (CST or EST)
- Will trial for 1–2 weeks, then shift to Full-Time
- Must have perfect written and verbal English communication
- Must have strong internet & work-from-home setup
- Must be reliable, detail-oriented, and committed long-term

More information about our company can be found here: ----------

Special Instruction (Mandatory):
To proceed with your application, please submit a 1–2 minute video introducing yourself and answering the following questions:

Which one of our company values do you resonate with the most?
Why did you choose it, and how can you contribute to it?
Can you share a brief experience you’ve had with QuickBooks Online?

Applications without the video will not be considered. Please do not read from a script, we'd like to hear authentically from you!

Most Important Traits of Someone We're Hiring:

- Integrity / Transparency: Honest communication and reliability are non-negotiable. If there’s a billing issue or a delay, we expect proactive updates.
- Attention to Detail: Billing errors can have big consequences — precision and thoroughness are essential.
- 6-Star Service: We hold ourselves to a high standard of professionalism in all communications, both internal and external.
- Strive for Greatness: We want someone who continuously improves, seeks efficiencies, and takes pride in their work.
- Team Player: Collaboration across operations, finance, and client teams is critical to success.
- Get It Done: Meeting deadlines, solving problems, and ensuring accuracy in billing are key measures of success.