Chief of Staff

Rate: $4/hour | Hours: 40 hours per week (full-time) | Trial Period: 1 month

A Life for Seniors is a fast-growing senior-living advisory company. We help families navigate assisted living and memory care with speed, empathy, and clarity. We’re looking for a dedicated Executive Virtual Assistant to be basically our chief of staff. This role is more than admin support — you’ll be directly involved in project coordination, client communications, and the behind-the-scenes operations that keep our business running smoothly and growing.

What We’re Looking For

Experience with GoHighLevel (GHL) and Notion (familiarity required; expert not necessary).

Fluent English, spoken and written (clear, confident communication is non-negotiable).

Availability: Full-time, 40 hrs/week. Must be available for at least 6 hours daily between 9:00 AM–4:00 PM MST for live collaboration; remaining hours may be completed flexibly the same day.

Strong, reliable internet, webcam, laptop, and cell phone.

Comfortable with frequent video calls and direct, proactive communication.

Highly organized, detail-oriented, systems-minded, and eager to learn.

Previous Executive Assistant or VA experience preferred.

Responsibilities
Executive & Admin (Core)

Inbox & Calendar Management: triage, draft responses, schedule meetings/interviews/appointments, protect focus time.

Daily Briefings: surface priorities, deadlines, and follow-ups for leadership.

Document & File Ops: organize drives, meeting notes, and SOPs.

CRM & Client Workflow (GHL + Notion)- help create automations

CRM Support: update client/family info, manage touchpoints, track stages.

Client Communication: send follow-ups, prep onboarding docs, schedule consults and tours.

Project Coordination: create project entries, coordinate with advisors/contractors/vendors.

Marketing & Growth Support

Content Posting/Repurposing: publish to TikTok, LinkedIn, Facebook, Nextdoor; light copy polishing (hooks, captions, hashtags).

Engagement & Reporting: monitor comments/DMs, flag hot items, compile weekly snapshots.

Market/Partner Research: hospitals, rehab centers, senior communities, referral partners; build/update outreach lists.

Event Coordination: RSVPs, reminders, attendee follow-up, simple run-of-show docs.

Admin & Operations

Light Finance Ops: subscription tracking, simple P&L snapshots, invoices/POs, expense receipts.

SOPs/Checklists: document recurring processes to improve speed and quality.

Vendor Coordination: quotes, scheduling, deliverables tracking.

Lifestyle & Travel Support (to free leadership bandwidth)

Book travel (flights/cars/hotels), build itineraries, handle RSVPs.

Place grocery/gift orders and manage personal appointments.

“Day in the Life” (Example)

9:00–11:00 AM MST (Live): Inbox triage, calendar confirms, daily briefing, CRM updates for new leads.

11:00 AM–1:00 PM MST (Live): Partner outreach, content posting, schedule tours/consults, confirm interviews.

1:00–4:00 PM MST (Live): Event follow-ups, simple reporting (engagement/ad snapshots), update trackers, SOP touch-ups.

Flexible hours (same day): research, file clean-up, content prep, travel/lifestyle bookings, wrap-up notes.

Compensation & Benefits

$4/hour, 40 hours/week (160 hours/month).

Paid bi-weekly via your preferred method (confirmed upon hire).

One-month trial period before long-term commitment.

Potential for benefits (discussed after trial).

Growth path into a key support role as the company scales.

How to Apply



Email ----------
with subject line:
Chief of Staff – [Your Name]

Include:

Three reasons you’re a strong fit for this role.

A resume (PDF or link).

Any relevant portfolio links (optional but helpful).

A 2–3 min Loom video introducing yourself and sharing why you’d like to be considered.