virtual assistant

Hey We’re Bocadillos, a Dominican-inspired food spot based in Brookline, MA. We specialize in handmade empanadas, rice bowls, and catering — and we’re growing fast. We need a reliable, organized Virtual Assistant to keep our operations smooth behind the scenes. If you love variety, have great communication skills, and want to be part of a small but passionate team, this might be for you.

What You’ll Be Doing
1. Bookkeeping & Admin

Record daily sales, expenses, and invoices (QuickBooks or similar).

Keep financial records clean and organized.

Reconcile statements and help track cash flow.

2. Communication & Email

Manage inbox and respond to customers quickly and professionally.

Organize messages so nothing slips through the cracks.

Draft follow-ups and keep customer interactions smooth.

3. Catering Orders & Scheduling

Take catering orders over the phone and input details accurately.

Prepare quotes/invoices and update our catering calendar.

Coordinate pickup/delivery times with the kitchen team.

Schedule events, market dates, and vendor applications so everything stays on track.

4. Research & Procurement

Look up equipment, packaging, or kitchen tools and compare prices.

Help with vendor applications, market signups, and other opportunities.

Assist in filling out forms and organizing info.

5. Day-to-Day Support

Help organize schedules, reminders, and deadlines.

Coordinate between the owner, staff, and customers as needed.

Be flexible — some tasks will be new or evolve as we grow!

Bonus Skills (Not required but a plus)

Comfortable updating Google Business or social media posts

Experience with catering or food businesses