Part-Time Bookkeeping & Admin Assistant (Remote – Philippines)

***About Merch by Graphic Stylus***
Merch by Graphic Stylus is a Houston-based company specializing in custom-branded merchandise, promotional products, and apparel. We help businesses build their brand, engage employees, delight customers, and grow through creative merchandise campaigns. Our work spans company stores, conference giveaways, holiday gifts, new employee kits, and more.

We are a creative and passionate team that values innovation, mentorship, and ongoing skill development. At Merch by Graphic Stylus, you’ll have direct access to leadership, the chance to grow your skills, and opportunities to take on increasing responsibilities over time.

***Why You’ll Love Working With Us***
- Supportive and creative team: Mentorship and guidance from experienced leaders in the industry.
- Flexible work environment: We value results over hours.
- Skill growth: Opportunities to expand responsibilities and advance in your role.
- Long-term opportunity: We’re looking for proactive tea ---------- mbers who want to grow with us.

***Who We Are Looking For***
We are seeking a critical thinker, strategic planner, detail-oriented, and task-driven professional to support our U.S.-based clients and operational team. Previous experience in promotional products is a plus, but not required.

***Responsibilities***
- Handle day-to-day bookkeeping, including:
+ Creating and updating client invoices
+ Creating and updating factory purchase orders (POs)
+ Importing, creating, updating, and paying factory bills via our payment system
- Weekly bank and credit card reconciliations
- Accounts Payable / Receivable management
- Generate reports for team commissions and bonuses
- Track vendor communications and payment status
- Monitor order fulfillment and delivery schedules and flag issues proactively
- Assist in creating process documentation / SOPs
- Communicate clearly and reliably with internal tea ---------- mbers and clients.
- Ad hoc projects as assigned

***Must-Have Qualifications***
- 2+ years of U.S. client accounting experience
- 2+ years of admin/data entry experience
- Proficiency in Office 365 (Outlook, Excel, PowerPoint, SharePoint, Teams) — Non-negotiable
- Proficiency in QuickBooks Online (QBO) — Non-negotiable
- Excellent written and spoken English
- Highly organized, self-motivated, and able to manage multiple tasks independently
- Critical thinking and problem-solving skills
- Attention to detail and accuracy
- Bachelor's Degree or Higher

***Tech & Security Requirements***
- Operating System / Browser: Windows 11 and latest Chrome or Edge for Cloud PC access
- Work Environment: Quiet area suitable for video calls and focused work
- Internet: Stable, high-speed connection (minimum 10 Mbps download / 5 Mbps upload recommended)
- Security: Up-to-date antivirus software required
- Confidentiality / NDA: All files, client information, and company data must remain confidential. Access to client files is only via the provided Cloud PC; no local copies allowed
- Headset & Webcam: Required for video calls and occasional training sessions

***Work Schedule & Pay***
Core hours: 9:30 AM – 4:00 PM Houston time
Part-time: ~15–25 hours per week (3–4 days)
Potential to grow to full-time
Pay: $4–$9 USD/hour (based on experience)
Location: Remote, Philippines only

***Ready to Apply?***
If this sounds like the job for you and you are excited to join our team, please reply to this listing with the following:
- A new video (3–5 minutes) addressing:
+ Introduce yourself and share what industries you have experience in
+ How many years have you worked with U.S. companies on bookkeeping and admin/data entry tasks
+ What excites you about this position and joining our team
+ Why you would be a good fit and how you can help us grow
- Your updated resume including your current rate at the employer
- Include a brief bio and background in the body of the message

Important: If the above instructions are not followed, your application will not be considered for review. We will narrow down candidates based on the video and resume before scheduling a virtual interview.

We are looking to hire within the next 7 days — please apply as soon as possible!