Purchasing & Project Coordinator – Short-Term Rental Installations

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We are looking for a detail-oriented and proactive Purchasing & Project Coordinator to join our short-term rental installations team. The main responsibility of this role is purchasing inventory and merchandise from designer-provided spreadsheets, ensuring that every item needed for property setups is ordered correctly and delivered on time.

In addition to purchasing, you will track deliveries, prepare returns, and maintain accurate spreadsheets and project management systems. This role is essential to keeping our installations organized and running smoothly so our on-site team can focus on delivering a high-quality final product.

About Us:
You will be working directly with Kim, who owns one of the most highly regarded installation companies in the short-term rental industry. Her team is known for delivering beautiful, fully set-up properties for investors and clients. This is a unique chance to work alongside the best in the industry and grow with a fast-scaling business.

Responsibilities include:

Purchasing items from designer spreadsheets and ensuring orders are placed correctly

Tracking and logging all purchases, deliveries, and order confirmations in Google Sheets

Preparing information for returns, replacements, or vendor issues

Assisting in implementing and maintaining a project management tool (Notion, Airtable, Asana, Trello, etc.)

Providing updates to the Installations Lead and team

Suggesting process improvements to make ordering, tracking, and reporting more efficient

Requirements:

Strong purchasing and procurement skills (comfortable ordering and tracking many items at once)

Advanced in Google Sheets or Excel for order tracking

Hands-on experience with project management software (Notion, Airtable, Asana, Trello, ClickUp, etc.)

Extremely detail-oriented and able to manage multiple orders without errors

Problem solver, comfortable handling order issues, cancellations, or returns

Strong written communication and record-keeping skills

Proactive and resourceful, able to suggest improvements and work independently

Schedule and Pay:

20–30 hours per week to start, with potential to grow into a full-time role quickly

Flexible working hours, but must be responsive during U.S. daytime hours

Starting rate: $3.00–$6.00 per hour (based on experience)

Why This Role Matters:
The success of each installation depends on having the right items purchased, delivered, and ready on site. By taking ownership of purchasing and order tracking, you will free our Installations Lead from the details and help our team deliver well-prepared short-term rentals to investors. This is an opportunity to grow with a fast-scaling business, help build systems, and take on a larger role in operations over time.

To apply, please complete this Google Form:

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