Accounts Receivables Specialist

Position Overview
We are a small but growing business based in Washington State, USA, looking for a highly skilled and detail-oriented Accounts Receivables (AR) Specialist to join our team remotely. This role is ideal for a Virtual Assistant from the Philippines who has a strong background in accounts receivables and is fluent in English.

You will be leading and directing the AR responsibilities of the business, taking full ownership of the receivables process. This includes handling invoicing, collections, reconciliation, and reporting, as well as collaborating with management to ensure strong cash flow and financial accuracy.

We are looking for a self-starter, independent problem solver, and someone with strong initiative who can grow with us long-term.

Key Responsibilities

Lead and oversee the accounts receivable function of the business.

Prepare and issue invoices accurately and on time.

Track and monitor overdue accounts, follow up with customers, and maintain professional relationships.

Reconcile accounts receivable records, ensuring accuracy and timeliness.

Provide AR aging reports and clear updates on cash flow trends.

Support month-end closing activities with reconciliations and reporting.

Collaborate with the management team and staff in the U.S. to prevent and resolve billing or payment issues.

Continuously evaluate AR processes and suggest improvements for efficiency.

Qualifications

Strong background in accounts receivables (3+ years preferred).

Experience working as a VA or remote AR specialist is a plus.

Fluent in English – both written and verbal, with strong communication and negotiation skills. Expected to Make calls to our Wholesale Accounts

Proficiency in QuickBooks (or similar accounting software) and Microsoft Excel.

Excellent organizational skills with strong attention to detail.

Ability to work independently, take initiative, and solve problems without constant supervision.

Preferred Skills

Experience supporting small businesses or U.S.-based clients.

Familiarity with ERP, CRM, or other accounting workflow tools.

Strong professionalism when handling sensitive financial matters.

Long-term commitment and growth mindset.