Virtual Assistant Homecare scheduler / recruiter

About Us


We are a fast-growing home care and caregiver training company based in the US Eastern time zone. Our mission is to support caregivers and ensure clients receive excellent care through great hiring and reliable scheduling. We are seeking a highly organized and proactive Recruiter / Scheduler with at least 1 year of proven scheduling experience to join our team.

Role Overview

The Recruiter / Scheduler manages the full hiring pipeline and ensures smooth scheduling operations. You will recruit and onboard new caregivers, handle scheduling logistics, and meet key performance indicators (KPIs) for both hiring and shift coverage.

****** Key Responsibilities ******


Recruitment & Onboarding -

Conduct phone screens with applicants and schedule in-office interviews for management.
Collect all required paperwork, credentials, and compliance documents.
Schedule and coordinate new hire orientations.
Set up employee accounts and assist with onboarding technology (email, scheduling systems, etc.).
Work closely with the Team Lead to hand off new hires for training and placement.

Scheduling -

Manage daily caregiver schedules to ensure client visits are covered.
Adjust schedules for call-outs, changes, or last-minute needs.
Match caregivers to clients based on skills, location, and availability.
Communicate schedules clearly and promptly with staff.

Accountability & Reporting -

Consistently meet recruiting and scheduling KPIs (time-to-hire, coverage rate, retention benchmarks).
Maintain accurate records in applicant tracking and scheduling systems.
Provide regular progress reports to management.

Qualifications -

At least 1 year of scheduling experience (healthcare, staffing, or workforce scheduling required).
Experience with recruiting or HR support strongly preferred.
Excellent English communication skills (written and spoken).
Highly organized, detail-oriented, and reliable.
Comfortable with spreadsheets, scheduling systems, and basic tech setup.
Strong problem-solving skills and ability to work independently.

Preferred Skills -

Background in caregiver, nursing, or healthcare recruitment preferred but not required
Experience with workforce management systems.
Familiarity with U.S. time zones and healthcare operations.

Expectations - To succeed in this role, you must consistently demonstrate:

Proactivity – Anticipate scheduling conflicts and recruitment needs before they happen.
Punctuality – Be on time for meetings, deadlines, and follow-ups.
Professionalism – Communicate clearly and respectfully with candidates, caregivers, and the team.
Reliability – Maintain consistent, high-quality performance and follow through on commitments.
Team Collaboration – Work closely with management and the Team Lead to ensure smooth handoffs and operations.
On-Call Rotation – Participate in an on-call rotation one weekend per month (with additional pay).

Compensation & Benefits -

Paid time off after probation.
Long-term, stable role with growth opportunities.
Supportive and team-focused work environment.

Apply with the following:

Your updated resume.
A short voice or video introduction (2–3 minutes) explaining your scheduling and recruiting experience and why you are interested in this role.

We don’t just fill positions—we build a culture of excellence. When you join our team, you become part of something bigger:
Stable & Long-Term – We value loyal tea ---------- mbers and invest in their growth.
Supportive Environment – You’ll work closely with leadership and tea ---------- mbers who are committed to helping you succeed.
Meaningful Work – The people you recruit and schedule directly impact the quality of care seniors receive.
Growth Opportunities – As we expand, you’ll have the chance to take on more responsibility and grow your career.
Recognition & Accountability – We set clear goals, celebrate wins, and make sure you’re recognized for the results you achieve.