Executive Virtual Assistant (Remote)

Virtual Assistant Job Specification

Position: Executive Virtual Assistant (Remote)
Reports to: Ify Oti – Founder, Coach, Property Investor & Consultant
Hours: 10 hours per week (flexible) with potential to scale to 20 hours per week
Compensation: Based on experience
Location: Remote (UK time zone preferred)

About the Role

We are seeking a highly proactive and organised Virtual Assistant to support the daily operations and strategic growth across four business arms:
1. Life Coaching & Personal Development (Ify Oti Brand)
2. Property Investment & Sourcing/Deal Packaging (Heritage Property Investing)
3. Book Publishing & Marketing
4. Digital Automation & AI SaaS Consulting

This is not just a task-based role — we’re looking for someone who can think, organise, document, and scale systems. If you love structure, SOPs, efficiency, and bringing ideas to life, this role is for you.

Key Responsibilities

1. Admin & Operational Support
• Inbox and calendar management (client bookings, podcast invites, property viewings)
• Setting up SOPs and documenting business processes
• Organising files, workflows, and CRM/database systems (e.g., Notion, Airtable, ClickUp, etc.)
• Sending and managing contracts, NDAs, invoices, and onboarding documents
• Supporting online course creation and Kajabi uploads

2. Coaching Business & Brand Support
• Booking client sessions and managing discovery calls
• Helping with client intake forms, onboarding, and follow-up
• Uploading coaching content, podcasts, and shownotes
• Monitoring and responding to inquiries via email and web forms
• Helping maintain lead magnet funnels, event setups (Zoom/Webinar tools)
• Able to create a product, set up upsells, memberships, communities on platforms like Kajabi and manage the platform
• Manage website updates on ----------

3. Property Investment Admin
• Contacting landlords, agents, and supported living providers
• Managing lead lists and communications (including HMO register searches, land searches) and running ads to generate leads for landlords, investors and vendors (Lead Generator)
• Use Searchland to find land viable for land uplift, able to do the analysis and how to work with the power team
• Sending marketing emails to landlords/vendors/investors
• Coordinating documents (e.g. investor packs, NDAs, Heads of Terms, leases)
• Posting property updates on social media / WhatsApp groups / newsletters
• Manage tenants (contracts), properties updates (maintain accurate database for easy management of properties.
• Manage website updates on ----------

4. Book & Brand Marketing
• Supporting with book launches, email campaigns, Amazon listings, design/set up/run ads,
• Sending press releases, building author lists, and tracking outreach
• Managing podcast guest emails and bookings
• Posting and scheduling content on social platforms (Instagram, Facebook, LinkedIn)
• Helping with reviews/testimonials collection

5. AI Business & SaaS Project Assistance
• Supporting lead generation tasks (e.g., researching potential clients)
• Preparing pitch decks, formatting documents, and creating slides
• Helping gather and manage client onboarding info (requirements, pain points, processes)
• Documenting automation workflows and system maps (with ChatGPT/Zapier/etc.)
• Manage the website for this business
Preferred Skills & Tools

- Organisational Tools: Notion, ClickUp, Trello, Airtable, Google Workspace, Dropbox
- CRM/Marketing: MailerLite, ActiveCampaign, Kajabi, ConvertKit, Calendly
- Design/Content: Canva, ChatGPT, Microsoft Office, Google Slides, WordPress
- Communication: Zoom, Slack, WhatsApp, Loom
- AI Familiarity (Bonus): ChatGPT, Zapier, ---------- , Synthesia, etc.

Key Attributes

- Highly proactive and solution-oriented
- Confident communicator (verbal and written), able to communicate clearly, in simple words without fluff
- UK market knowledge or willing to learn quickly
- Detail-oriented and organised
- Able to work independently and take initiative
- Tech-savvy with ability to learn new tools
- Able to follow through and complete tasks on time
- Discreet, trustworthy, and aligned with purpose-led values

Opportunities for Growth

This is a long-term role with scope to grow into a Project Manager, Online Business Manager (OBM), or Operations Lead depending on performance.
You’ll gain experience across coaching, real estate, publishing, and digital transformation.
You’ll work directly with Ify Oti, a dynamic multi-business founder with a strong vision and values-driven mission. Must be a happy, positive person who enjoys growth and happy to help build.

How to Apply

If this sounds like the role for you, please send the following to ----------
1. A short email introducing yourself and why you’d be a great fit
2. Your CV or link to your portfolio/work samples
3. Your availability (weekly hours) and hourly rate

Subject line: Application – VA for Ify Oti