Virtual Assistant - Admin and Lead Generation

Virtual Assistant – Admin & Lead Generation (Permanent Role)

We are looking for a reliable, proactive Virtual Assistant to join our team on a permanent basis. The role combines administration support with LinkedIn lead generation, and is ideal for someone with excellent written English, strong attention to detail, and experience in managing online tools and client communication.

Responsibilities include:
Managing LinkedIn lead generation campaigns with SmartLinkedIn Pro and ContentStudio
Handling LinkedIn messaging, replies, and nurturing leads into booked calls (using Calendly)
Supporting two coaching clients with LinkedIn lead generation (2 half-days per week)
Providing light CRM management in Zoho (sending emails, updating records) and Groove (website updates, form creation)
Managing a calendar, confirming/cancelling appointments, and sending reminders
General admin tasks: filing receipts, password management, Google Workspace organisation
Weekly reports on leads, booked calls, and campaign progress

Tools you’ll use: SmartLinkedIn Pro, LinkedIn, Calendly, Google Workspace, Zoho, Groove, ContentStudio, Canva

Requirements: - Excellent written English and ability to adapt to a professional voice in messaging

Detail-oriented, organised, and proactive
Experience with LinkedIn lead generation and social media tools
Able to manage multiple priorities and report clearly
Team player: reliable, supportive, and collaborative.
Proactive and resourceful: brings solutions, not just questions.
Consistent and accountable with tasks and reporting.
Passionate about marketing, automation, and helping the coaching industry thrive.

Hours: Approx. 20–25 hours per week $5.00 per hour - 5 hours per day, 5 days per week Brisbane Time Zone
Communication: Daily WhatsApp check-ins + weekly Zoom planning call.
This is a long-term role with opportunities to grow alongside the business.
Familiarity with digital marketing in the coaching/consulting industry is a Bonus