Accounts Receivable Specialist (Full-Time | Remote | EST)

Accounts Receivable Specialist
Type: Full-Time, Remote
Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST

About the Role:
We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines.

Responsibilities:
* Vendor Systems & Setup
Manage vendor setup in Coupa, Ariba, Jaggaer, etc.
Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates.
Maintain vendor master data and track messages, rejections, and updates.

* Invoicing & Approvals
Create and submit PO/non-PO invoices, including PO flips and SOWs/timecards.
Resolve invoice exceptions and monitor approval/payment status.
Partner with approvers to clear holds, credits, and disputes.

* Accounts Receivable & Collections
Monitor AR aging, send dunning notices, and schedule follow-ups.
Reconcile payments, remittances, short-pays, and chargebacks with documentation.
Escalate and coordinate dispute resolutions across teams.

* Vendor & Internal Coordination
Act as main contact for buyer AP/vendor management teams.
Support Sales, Customer Success, and Delivery teams with approvals, documentation, and proof-of-service.

* Process & Reporting
Maintain SOPs and checklists for vendor submissions/renewals.
Provide weekly reporting on DSO, invoice cycle time, exception rates, and collections progress.

Qualifications:
- 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS.
- Proficient in supplier registration, PO workflows, invoicing, and exception handling.
- Strong organizational skills, with the ability to manage multiple submissions and meet deadlines.
- Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus.
- Clear and professional written communication skills for AP correspondence and collections.