Virtual Assistant (Real Estate) — Listings, CRM, Lead Contact & Scheduling

Hi,
We’re a real estate team looking for a proactive, motivated Virtual Assistant to help us keep our pipeline organized, generate new leads, and move our prospects toward closing.

You will:

Find and generate new leads through online research, property portals, social media platforms, and classified sites.

Repost our property announcements/ads on selected platforms according to a structured posting calendar to attract new clients and maintain visibility.

Monitor listing platforms and social media for potential buyers, sellers, or renters who match our portfolio, and reach out proactively.

Engage with leads via email, phone, or WhatsApp using our scripts — qualify prospects, answer basic questions, and pass qualified opportunities to the agent.

Follow up with cold, warm, and inactive leads to re-engage them and maintain communication consistency.

Enter and update all lead information in our CRM with 100% accuracy (notes, status, source, follow-ups, communication history).

Schedule property viewings and meetings between the agent and the lead; coordinate calendars and send confirmations & reminders.

Track and report lead sources and campaign performance, highlighting which channels generate the most quality inquiries.

Collaborate on ideas to improve our online visibility and attract more potential clients.

Keep simple daily and weekly activity reports and flag urgent or high-priority items to the agent.

Ideal candidate:

Organized, reliable, and persistent — loves to take ownership of their work.

Confident communicator in English (Portuguese, Spanish, Italian, French or German is a plus).

Comfortable with CRM tools, Google Workspace, WhatsApp, and online lead platforms.

Experience in real estate, sales, or lead generation is a strong plus.

Takes initiative — not just waiting for leads but helping to create new ones.

Can overlap daily with Europe/Lisbon working hours.