Executive Assistant

We are a growing group of businesses with a focus on car rentals, iPhone buyback, and diabetic supply buyback. From managing a rental fleet to handling customer buyback transactions, our mission is to provide reliable, transparent, and customer-focused services. We are looking for a sharp and highly organized Executive Assistant to help streamline operations across all ventures and support the owner in day-to-day tasks.

Position Overview
The Executive Assistant will serve as the right hand to company leadership, ensuring smooth communication, organization, and execution across multiple businesses. This role requires someone who is proactive, detail-oriented, and capable of juggling multiple responsibilities in a fast-paced entrepreneurial environment.

Key Responsibilities

Manage executive calendar, appointments, and communications

Support operations for car rentals (customer communication, extensions, scheduling, maintenance coordination)

Assist with iPhone and diabetic supply buyback logistics (inquiries, scheduling meetups, record-keeping, customer follow-ups)

Organize and maintain contracts, invoices, and business records across all ventures

Track income, expenses, and prepare simple financial reports

Coordinate with vendors, clients, and contractors

Conduct research, draft reports, and assist with business growth initiatives

Handle confidential information with professionalism and discretion

Qualifications

Previous experience as an Executive Assistant, Administrative Assistant, or similar role

Strong organizational and multitasking skills across multiple business lines

Excellent English communication skills (must speak and write fluently)

Comfortable using Microsoft Office Suite, Google Workspace, CRM systems, and online communication tools

Ability to problem-solve, prioritize tasks, and work independently

High level of professionalism and attention to detail

Entrepreneurial mindset and willingness to adapt to changing priorities

Bachelor’s degree preferred, but not required

Application Requirement
?? Please do not apply unless this job posting is detailed to you and you can follow instructions exactly.

In order to be considered for this role, please upload a 30-second video introducing yourself and explaining why you should be considered. Applications without this video will not be reviewed.

What We Offer

Hands-on exposure to multiple industries (automotive, electronics, healthcare supplies)

Growth potential within expanding businesses

Remote work with flexible hours (must align with U.S. EST time zone as needed)