Executive Assistant & Chief of Staff for US Startup | Remote, Full-time

Summary:
Join a growing US-based startup (global customers) as a trusted partner to 3 founders. Mix of executive assistant, project management, and personal support. Growth potential and long-term role.

About Us:
We are a US-based startup operating in stealth mode with global customers. Our founding team is building an innovative digital product with strong growth potential. We’re looking for a full-time Executive Assistant & Chief of Staff to support 3 founders with a mix of admin tasks (70%) and project management/strategy support (30%).

Responsibilities:
* Manage calendars, emails, travel, and expenses
* Coordinate with vendors, agencies, and partners
* Schedule meetings/events and track follow-ups
* Maintain documentation and digital filing systems
* Prepare meeting briefs and summaries
* Assist with light project management
* Use AI tools (ChatGPT, Claude) to draft/summarize content
* Handle occasional personal assistant tasks (mainly travel-related)

Requirements:
* 3+ years experience as EA, Chief of Staff, or similar
* Excellent English (written + spoken)
* Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive)
* Familiarity with WhatsApp, productivity tools, expense tracking
* Organized, proactive, and detail-oriented
* Trustworthy with confidential info
* Ability to overlap at least 4 hours with US hours

Compensation & Benefits:
* $800–$1,000 USD/month (depending on experience)
* +13th month pay
* Paid PH public holidays
* 5 vacation days after 3 month probation; increase to 10 after 12 months
* Internet allowance optional
* Performance bonuses tied to performance milestones (role and company)

Work Schedule:
* Monday–Saturday, 40 hours/week
* Flexible PH daytime schedule with at least 4 hours overlap with US mornings

Relevant Job Categories:
* Admin Support -> Personal Assistant
* Project Management -> Project Coordinator
* Office & Admin (Virtual Assistant)
* Customer Service & Admin Support

Relevant Skill Tags:
* Executive Assistant; Project Management; Google Docs; Google Sheets; Calendar Management; Email Management; Travel Planning; Appointment Setting; Research; Data Entry; AI Tools (ChatGPT, Claude); Expense Tracking