Virtual Executive Assistant (with Construction Estimating Expertise)

Virtual Executive Assistant (Construction Estimating + Take-Offs | Full-Time | Calgary, Canada)

We are seeking a Virtual Executive Assistant to join our team and support two established companies in Calgary, Alberta:

Lexiar Homes – a high-end custom home builder

Gold Touch Electric – a trusted electrical contracting company

This is a long-term career role for a professional who combines financial expertise, organizational skill, and proven experience in construction estimating and take-offs for residential new builds.

???? Must-Have Experience (Do not apply without this)

Proven experience with construction take-offs and estimating (residential new builds).

Strong understanding of the new home construction industry (Calgary, Alberta knowledge is an asset).

Expertise in QuickBooks Online bookkeeping and financial tracking.

???? Key Responsibilities

Construction Estimating & Take-Offs (Critical Requirement):

Perform accurate construction material take-offs for residential homes.

Prepare detailed cost estimates (labor + materials).

Research suppliers, pricing, and practices relevant to Calgary home construction.

Financial & Administrative:

Daily bookkeeping and reconciliation in QuickBooks Online.

Track loans, interest, invoices, receipts, and payment schedules.

Prepare weekly/monthly financial reports with full accuracy.

Manage emails, calendars, contracts, and project documentation.

Operations & Leadership:

Maintain structured systems (Google Workspace, Excel).

Support payment schedules, progress reports, and project organization.

Communicate proactively and take ownership of responsibilities.

???? Work Hours

Full-time role.

Must be available during Calgary business hours (Mountain Time).

???? Compensation & Perks

Competitive fixed monthly retainer.

Performance-based bonuses.

Gy ---------- mbership contribution.

Subscriptions (Spotify, Headspace, etc.).

Occasional gifts for outstanding performance.

Long-term career growth opportunities.

???? Application Requirements

Please submit:

Resume or professional profile.

A 2–3 minute video introduction answering:

Your experience with construction take-offs & estimating.

Your experience with QuickBooks Online.

How you ensure accuracy, organization, and leadership.

Why you are seeking a long-term career opportunity.

???? Candidate Profile

Construction estimating + take-offs for residential new builds (required).

QuickBooks Online expertise (required).

Familiarity with Calgary home building industry (asset).

Excellent English communication.

Highly organized, proactive, and detail-oriented.

Professional, reliable, and long-term focused.

This is a career-defining opportunity for the right candidate. If you meet the above requirements and are ready to play a key role in the success of our companies, we welcome your application.