Virtual Proposals & Contracts VA

Join Our Innovative Team: Virtual Proposals & Contracts VA with Exceptional AI and Writing Skills!

Company Background
Learn2Engage offers custom eLearning development, workforce training, leadership coaching, and consulting to boost productivity and reduce turnover, serving both private and corporate clients since 1996. We are a leader in delivering innovative learning and development solutions using the latest technology and have helped countless companies transform their employee training from classroom curriculums to engaging online formats. Based in central Florida, we are a virtual B2B company that develops 'instructionally sound' Training and Development products and provides end-to-end, one-stop shopping solutions with a focus on increasing learner retention rates.

Job Description
We're seeking a detail-oriented and resourceful Virtual Assistant specializing in government proposals and contracts. This role requires strong writing skills, advanced use of AI tools like ChatGPT, and the ability to turn organizational capabilities into compelling, competitive proposals that win business. If you thrive on research, precision, and fast learning—and can extract exactly what’s needed from complex RFPs or RFQs—this role is perfect for you.

Detailed Responsibilities
Your key responsibilities will include:
• Send daily progress reports detailing completed and ongoing tasks through our project management system
• Review government RFPs/RFQs, extract required information, and draft original winning proposals (not regurgitations of solicitation text)
• Incorporate company capabilities, case studies, and differentiators into polished proposal documents
• Attend virtual pre-bid and pre-proposal conferences, take accurate notes, and identify key clarifications or requirements
• Draft and send emails to procurement specialists on behalf of leadership to request clarifications when needed
• Maintain and update a master spreadsheet of upcoming deadlines, submission requirements, and proposal status
• Organize, collate, and attach necessary compliance documentation for complete proposal packages

Required Technical Skills and Experience
To succeed in this role, you must have at least 2 years of professional experience with:
• Strong English grammar skills or proficiency with grammar tools such as ProWritingAid or Grammarly
• Advanced skills with ChatGPT and similar AI tools for drafting, summarizing, and enhancing proposals
• Microsoft Office Suite (Word, Excel, PowerPoint) – especially Word formatting and Excel for tracking deadlines
• Google Workspace (Docs, Sheets, Calendar) for collaborative work
• Experience reviewing RFPs, RFQs, or contracts and identifying key requirements

Soft Skills
We work in a dynamic, fast-paced environment built on our core values of integrity, quality, and respect. You'll thrive here if you are:
• Detail-oriented with a sharp eye for accuracy and compliance
• Accountable and takes ownership of deliverables
• Transparent communicator – keeps leadership updated and flags potential issues early
• Fast learner – able to adapt quickly to new requirements, industries, or clients
• Respectful and considerate – recognizes and values the talents, feelings, and perspectives of others
• Self-motivated with strong time management – able to meet deadlines while maintaining quality standards

Desired Skills and Experience
Bonus points if you have:
• Experience submitting successful government proposals or a winning track record in contracts/procurement
• Knowledge of proposal management tools or methods
• Familiarity with pre-bid conferences and formal question-submission processes

Work Schedule and Holidays
• Part-time, ongoing contract position requiring 10–15 hours per week after onboarding
• Schedule: Must be available Monday through Friday between 8am–2pm EST
• Flexibility: Remaining hours can be flexible as long as deadlines are met
• Communication: Must respond to messages within 1 hour during 8am–2pm EST
• Holidays: We honor most major US & Philippine holidays

Salary
To be determined based on experience and assessment results.

Perks and Benefits
• Up to 1 week of paid onboarding (up to 10 hours) to get you fully trained on our systems and brand guidelines
• Ongoing professional development opportunities in proposal writing and AI tools
• Work with cutting-edge technology and gain exposure to competitive government contracting processes
• Collaborative team environment with opportunities for growth

Career Potential
This role offers excellent growth opportunities within our expanding team. As our business grows, there will be opportunities to manage larger proposal efforts, lead submission projects, take over the SOP management and development role, and potentially move into senior proposal coordinator roles.

What We're Looking For
• NDA/Non-Compete Agreement – willingness to sign required agreements
• Writing Samples – must provide examples of proposals, RFP responses, or business documents you’ve drafted
• Quality focus – commitment to delivering error-free work that meets our high standards
• Growth mindset – someone willing to build skills and learn new tools and techniques

Details on How to Apply
When applying, put "Ready to Craft Winning Proposals!" in the subject heading.

You must include:
• Your resume highlighting relevant proposal or business writing experience
• Writing samples showcasing your best work (proposals, RFP responses, or business content)
• Brief explanation of your experience with ChatGPT and similar AI tools

Assessment Requirements:
• Complete a short writing assessment to demonstrate your ability to draft clear, compelling content
• Show proficiency with the required technical tools
Note: Only candidates selected for interview will be notified. No phone calls or direct emails please.