Virtual Executive Assistant

*The Role*
We’re looking for a rockstar Virtual Executive Assistant (EA) to be the go-to support partner to our CEO. We're a virtual, woman-owned law firm on the East Coast in the U.S., focused exclusively on life sciences. Our work helps life sciences companies bring new medicines and technologies to patient who need them most. That's why strong systems, organization, excellent customer service, and follow-through matter here.

The EA is the CEO’s go-to partner to keep things running smoothly, ensure we have systems to support our growth, and make sure nothing slips through the cracks.

If you’re looking for a checklist job, this isn’t it. We are building our infrastructure, move fast, pivot frequently, and are in growth mode. If you’re someone who thrives on creating and implementing systems and processes, has a continuous improvement mindset, knows how to drive and keep things moving without hand holding, is always 3 steps ahead, and is a productivity and organization guru, then this may be a great fit for you.

*What You’ll Do*
- Manage the CEO’s calendar, inbox, and daily priorities like a pro so the CEO can stay focused
- Serve as a thought partner to the CEO, anticipate needs before they arise, solve problems early, and keep the CEO moving forward
- Manage firm scheduling
- Handle email communication with grace and efficiency
- Create and improve systems, processes, and SOPs that keep us organized and efficient
- Keep digital files and knowledge management tools in order
- Spot issues proactively, propose solutions, and keep projects moving
- Help with marketing tasks like social media, newsletters, and website posts
- Lead project management
- Conduct research and prepare reports to help our team stay ahead of the curve
- Assist the CEO with personal tasks and matters as needed
- Collaborate with our team to ensure all tasks as completed to our high standards
- Help support junior administrative assistant
- Liaise directly with clients and vendors

*What We’re Looking For*
- Previous experience as an Executive Assistant supporting senior leaders
- Must work U.S. hours, beginning between 7 and 9 am ET (some flexibility on start time), Monday to Friday, and have a reliable tech set-up
- We need a builder, driver, flexible and creative thinker
- Super organized, proactive, resourceful, detail-obsessed, and a natural “driver” who gets things done
- A self-starter who can work independently and knows how to manage time effectively
- Reliability
- Exceptional written and spoken English; excellent verbal and written communication skills
- A knack for building and running systems that bring structure and calm
- Positive energy, growth/continuous improvement mindset, and professional discretion
- Tech-savvy and comfortable with tools like Google Workspace, Microsoft applications, Trello, Canva, Loom, LinkedIn, Mailchimp, and other productivity tools
- Thrives in a remote environment and brings energy, professionalism, and follow-through

*Why You’ll Love Working with Us*
- Competitive compensation + opportunities for learning, growth, and making a meaningful impact
- Work from home – 100% remote
- We’re a boutique, modern law firm – no court filings, no crushing caseloads, no answering phones
- Direct partnership with the CEO where your impact will be felt and appreciated every day
- Your ideas and execution will directly impact results
- Contribute to meaningful work that ultimately helps patients get access to new therapies
- We value authenticity, respect for people, efficiency, optimism, and exceptional customer service. You’ll join a curated group of attorneys, paralegals, and support staff who love what they do.
- Future potential – Potential to grow with us into a higher level roles for the right candidate

*Additional Notes*
- This is an independent contractor role
- You’ll be responsible for your own taxes, insurance, benefits, and legal obligations
- Conflicts checks may be required before certain engagements

If this sounds like you, we’d love to connect!