Operations & Accounting Coordinator (Full-Time) – Bare Soak LLC

About Bare Soak

Bare Soak is a U.S.-based spa and beauty brand specializing in luxury pedicure kits, scrubs, lotions, and wellness products made in Texas and shipped nationwide. We supply nail salons, spas, and distributors with high-quality, innovative products designed to elevate the spa experience.

We are growing rapidly and looking for a highly organized, detail-oriented, and reliable Operations & Accounting Coordinator to join our team full-time. This is a core role that directly supports the daily operations of our business — including order processing, production coordination, inventory tracking, purchasing, and financial reporting.

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About the Role

This is not a basic VA role — we are looking for someone with strong experience in MRP systems, QuickBooks Online, procurement, and operational workflows. You’ll be the backbone of our backend operations, ensuring that orders are processed accurately, production is tracked daily, inventory is always up-to-date, and financial records are organized and reconciled.

This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

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Responsibilities

Daily Operations & Production Coordination
• Enter all new customer orders (from WhatsApp/email) into MRPeasy.
• Convert sales orders into production orders and update daily production data.
• Input completed quantities from team reports and update inventory in real time.
• Monitor raw material levels and create purchase orders when stock is low.
• Prepare and send daily production summaries via WhatsApp.

Purchasing & Procurement
• Track raw material usage and reorder based on production needs.
• Create and send purchase orders, follow up with suppliers, and track delivery status.
• Record received materials and update inventory in MRPeasy.

Invoicing & Accounting
• Generate and send invoices via QuickBooks.
• Record payments and update accounts receivable.
• Categorize expenses, upload receipts, and maintain accurate financial records.
• Perform monthly bank reconciliation and prepare reports.

Reporting & Documentation
• Send daily WhatsApp summaries and weekly operations reports via email.
• Maintain organized digital records of invoices, receipts, and POs.
• Prepare weekly and monthly performance reports for management.

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What We’re Looking For

Experience:
• Minimum 2 years of experience in operations, inventory, or accounting roles.
• Previous work with MRP or ERP systems (e.g., MRPeasy, Katana, Fishbowl) is strongly preferred.
• Strong knowledge of QuickBooks Online and basic accounting workflows.

Skills:
• Exceptional attention to detail and accuracy.
• Strong English communication (written & spoken).
• Highly organized with excellent time management skills.
• Comfortable managing multiple priorities and deadlines.

Mindset:
• Proactive and resourceful — solves problems before they become issues.
• Fast learner with the ability to adapt to evolving workflows.
• Takes ownership of tasks and follows through to completion.

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What We Offer
• Full-time, long-term position with a growing U.S. brand.
• Hands-on training and clear SOPs for every task.
• Work directly with the owner and leadership team.
• Opportunity to grow into higher operations or management roles.