Executive Assistant

Company: Unique Impact
Location: Remote (Philippines-based talent preferred)
Start Date: Immediate

About Us:
At Unique Impact, we help business owners move from overwhelm to clarity to success. We value integrity, respect, and impact — and we’re looking for people who share these values to grow with us.

We are a fast-moving startup, and we need an Executive Assistant (Virtual Leader) who can protect our CEO’s time, prevent wasted expenses, and keep projects moving smoothly. This role is about more than admin — it’s about being a proactive partner who ensures the business runs efficiently and profitably.

What You’ll Do:
- Email & Calendar Management: Maintain inbox zero, filter requests, prepare agendas, and ensure all meetings are scheduled with the right details (links, itineraries, documents).
- Subscription & Expense Tracking: Stay on top of renewals, cancel unused tools, and ensure money isn’t wasted.
- Project & Task Coordination: Track projects, follow up with tea ---------- mbers, and keep priorities aligned to revenue and profit.
- Client & Partner Support: Draft intro emails, follow up with referral partners, and coordinate networking meetings.
- Meeting Preparation: Create agendas, highlight decisions needed, and capture action items.
- Personal Support: Assist with personal appointments (e.g., medical, family), travel planning, and other time-sensitive tasks.
- Reporting & Insights: Provide weekly updates on finances, projects, and tasks; ensure the CEO has decision-ready info.
- Problem Solving: Bring solutions, not just problems — research options, assess costs, and recommend next steps.

About You:
- Proven experience as an Executive Assistant, Operations VA, or similar role (required).
- Comfortable using tools like Notion, Slack, RPM, Google Workspace, and NordPass.
- Highly organised, proactive, and detail-oriented.
- Skilled communicator — can write clear, professional emails and liaise with clients and partners.
- Tech-savvy and resourceful — you find solutions, not excuses.
- Growth-minded — eager to learn, adapt, and improve.

Success Indicators (How We’ll Measure Your Impact):
- Inbox consistently at zero, with timely and professional responses.
- Calendar fully managed, with all details (agendas, links, locations) in place.
- Expenses monitored and savings achieved by avoiding unnecessary spend.
- Weekly reports delivered on time (projects, finances, KPIs).
- Referral/partner meetings scheduled and followed up promptly.
- CEO’s time focused on high-value tasks, not admin.

What We Offer:
- Competitive monthly rate in AUD (performance-based bonuses available).
- Flexible, remote work — results matter more than hours.
- Long-term growth opportunities as part of a scaling company.
- A supportive environment built on integrity, respect, and impact.

How to Apply:
Please fill out this form: ---------- tion.site/26fb0f9c4b20808fa6bcdaa97f3314e9?pvs=143

TIP: Highlight your experience with executive support, cost savings, and proactive problem-solving. We’re looking for someone who can start right away and create impact quickly.