Administrative Assistant

Product Development Administrative Assistant

Remote | Full-Time | Reports to: Product Development Manager

Required Schedule:

Monday–Thursday: 9:00 AM – 5:30 PM EST

Friday: 9:00 AM – 3:00 PM EST

We are looking for a highly organized, detail-oriented administrative assistant to support a fast-paced Product Development environment. This role is ideal for someone who can manage a high volume of product data, file organization, and vendor communication, all while meeting tight deadlines. The assistant will play a key role in preparing and launching new products.

Key Responsibilities

Complete Product Development sheets (Series Sheets and Master Sheets) for all active SKUs

Maintain well-organized digital folders (spec sheets, labels, renderings, spare parts, etc.)

Distribute dielines, packaging files, and instruction manuals to vendors

Generate UPCs and apply them to label templates correctly

Assist in prepping files, folders, and tracking tools for upcoming product launches

Track asset and file status updates from design and vendor teams

Maintain internal scheduling and timelines for launch coordination

Requirements

Fluent, professional English (written and verbal)

Strong internet connection — speed test required (minimum 50 Mbps download/upload)

Minimum 16 GB RAM on device to handle shared file access

Must be comfortable with:

Microsoft Teams calls and video screen sharing

Frequent messaging and email communication

Handling confidential or unreleased product materials

Strong organizational skills — capable of managing large volumes of files and SKUs

Must be available during the required EST working hours listed above

Preferred, But Not Required Qualifications

Background in graphic work — familiarity with dielines, packaging layouts, or label formatting

Experience with Adobe Acrobat, Illustrator, or Photoshop is a plus

Bonus: experience in product development, catalog work, or eCommerce environments

You must answer the below to be considered:

Can you describe your experience working with product data, spreadsheets, and digital file management?

(Please mention any tools you've used, such as Excel, Google Sheets, SharePoint, or cloud storage platforms.)

Have you ever created or edited UPC labels, packaging files, or product listings?

(If yes, please provide examples of the types of products or projects you’ve worked on.)

How do you stay organized when handling multiple SKUs, deadlines, and vendor communication at the same time?

(Please share specific strategies or tools you've used.)

Are you comfortable being on Microsoft Teams video calls, screen sharing, and communicating via email or messaging throughout the day?

(Describe how you typically handle remote communication.)

Let’s say you're working on a tight deadline, and a vendor sends you unclear or incomplete product details—how would you handle that situation?

(Walk us through your approach to getting what you need without delaying the project.)

We use SharePoint to organize all of our product SKUs. The folder flow is:

Series Folder ? SKU and/or KIT SKU Folder ? Subfolders: Packaging, Specifications, Content, Sell Sheet, User Guide, Marketing Images, Videos.

Would you be comfortable auditing these folders to ensure each active SKU has the proper structure?

If you noticed missing folders or content, how would you approach the situation?

If provided the correct materials, would you feel confident uploading and organizing them correctly—labeled by SKU and year?

Technical Requirement

Please also upload a screenshot showing the following:

Your device’s RAM (must be at least 16 GB)

Your internet speed (Minimum 50 Mbps download/upload recommended)

Website: ----------