Experienced Real Estate Virtual Assistant

Our forward-thinking real estate brokerage is steeped in digital and YouTube-focused marketing, and we stand out for our exceptional knowledge of the local real estate landscape. We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning inspection appointments and final walkthroughs.

You’ll also support the team by marketing the company on social media and creating a weekly newsletter. The ideal candidate should be a great communicator who is driven and highly detail oriented. If this position interests you, we'd love to hear from you!

Responsibilities
• Assist and support the owner in all business and personal areas needing assistance.
• Handle emails and inquiries promptly and professionally, addressing client needs and concerns with care.
• Skillfully manage schedules to optimize team productivity and ensure all tasks are completed on time.
• Employ proactive problem-solving techniques to address client concerns positively.
• Customize MLS searches and coordinate listing entries, including photo shoots.
• Oversee administrative paperwork throughout transactions, ensuring accuracy, compliance, and a smooth process for all parties involved.
• Regularly communicate transaction updates to clients and ensure necessary documentation is shared with relevant parties promptly, keeping everyone informed and on track.
• Collaborate effectively with agents, lenders and title company stakeholders to ensure seamless coordination.
• Assist in ordering and scheduling property inspections, surveys or home warranty related inquiries.
• Employ an organized and systematic approach to manage processes efficiently including use and management of the broker’s CRM system.
• Own weekly YouTube & newsletter deliverables including ordering Thumbnails, optimizing SE&O keywords, and creating weekly Newsletter for clients
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand

Qualifications

-Communicates well, both verbally and written
-Understands how to utilize a CRM database for processing client information and how to use Microsoft Office and Google Workspace to create and file necessary documents
- MUST HAVE At least 1year of hands-on experience working for US broker or real estate team in residential real estate sales
- Friendly and professional communication skills on the phone, in person, and in writing
- Good spelling and good grammar
- Confidence in communicating by text message
- Methodical and diligent at completing required tasks
- Confidence in using a computer to complete tasks in web-based programs
- Basic understanding of MSExcel, MSWord, CRM (Follow Up Boss a plus), Google Drive, and e-mail software
- Willingness to grow and learn. Confidence to ask questions and get help when needed
- Internet access and a smartphone
-Work hours 9am-5pm EST (Night Shift PH)