Project Management Assistant

Project Management Assistant

Company: Alpha Capital
Position: Full-Time, Remote
Schedule: Monday – Friday, 9:00 AM – 5:00 PM EST

About Alpha Capital

Alpha Capital is a vertically integrated real estate investment firm based in Connecticut, with divisions spanning acquisitions, lending, property management, brokerage, and construction. We specialize in sourcing and managing multifamily and commercial real estate projects, with a proven track record of successful investments and operations.

We are seeking a highly organized and proactive Project Management Assistant (Virtual Assistant) to support our project management team. This role is essential in ensuring projects stay on schedule, deadlines are met, and administrative tasks are completed efficiently across multiple active projects.

Scope of Work (Key Responsibilities)

The Project Management Assistant will:

Administrative & Organizational Support

Maintain organized project files, records, and schedules.

Create reminders and task lists to ensure project deadlines are met.

Track and update project management dashboards, timelines, and reports.

Provide ongoing administrative support to the project management team.


Draw Process Support

Assist with preparing and managing draw requests across multiple projects.

Collect and organize invoices, receipts, and supporting documents for funding requests.

Track payment schedules and ensure accuracy for internal reporting.


Permits & Compliance

Follow up on permit applications, approvals, and inspection schedules.

Track expiration dates and compliance requirements.

Provide reminders to the team to prevent delays or missed deadlines.


Trades & Vendor Coordination

Follow up with contractors, trades, and vendors to confirm schedules, timelines, and deliverables.

Act as a point of contact to coordinate updates between trades and the project management team.

Monitor work progress and escalate delays or issues when necessary.


Procurement & Logistics

Order construction materials and supplies as directed.

Schedule deliveries and coordinate shipment tracking.

Research vendors/suppliers and maintain a list of reliable contacts.

Assist in managing purchase orders, invoices, and receipts in alignment with budgets.


Project Timeline Support

Monitor project timelines and provide reminders for critical milestones.

Schedule site visits, inspections, and meetings as needed.

Ensure accountability by following up on overdue tasks or incomplete items.


Qualifications

Prior experience as a Virtual Assistant Project Coordinator, or similar role (real estate or construction background strongly preferred).

Exceptional organizational and multitasking skills.

Proficiency with project management tools (e.g., ---------- , Asana, Trello, or similar).

Strong communication skills, both written and verbal.

Ability to work independently while staying aligned with team goals.

Proactive, detail-oriented, and solutions-driven.

Compensation & Benefits

Competitive salary (commensurate with experience).

Full-time, remote role with consistent working hours.

Opportunity to grow with a rapidly scaling real estate investment firm.

Exposure to multiple facets of real estate development, construction, and operations.

How to Apply

If you are detail-driven, thrive on organization, and enjoy supporting dynamic projects, we’d love to hear from you.

Submit your resume and a brief cover letter explaining why you’d be a great fit for Alpha Capital and be sure to include a smiley face in the subject line so I know you read the entire job posting.