Virtual Assistant (Operations & Marketing Support)

About Us
We partner with clinics to implement proven systems that drive patient acquisition, retention, and growth. Our work involves a mix of operations, marketing, and communications to keep everything running smoothly while delivering results for our clients.

Role Overview
We’re looking for a highly proactive and organized Virtual Assistant to take ownership of day-to-day business operations, digital marketing tasks, and client communication. The right person will help free up leadership’s time by handling key responsibilities across admin, ads management, and operations—ultimately helping us scale.

Key Responsibilities

Inbox & Calendar Management: Handle email communication, filter and prioritize messages, schedule meetings, and manage follow-ups.
Operations Support: Oversee recurring tasks, organize systems and processes, and ensure projects move forward without bottlenecks.
Media Buying Support: Assist in managing and optimizing Meta Ads (Facebook/Instagram) and Google Ads campaigns.
Marketing Execution: Monitor campaign performance, track KPIs, and support with reporting.
Client & Team Communication: Send updates, manage reminders, and ensure smooth communication between the business, clients, and partners.
General Admin & Task Management: Take care of recurring and one-off tasks that allow leadership to focus on growth.
GHL Automations

What We’re Looking For

Previous experience as a Virtual Assistant, Marketing Assistant, or Operations Coordinator.
Strong understanding of Meta Ads Manager and Google Ads (not necessarily an expert, but confident in managing campaigns).
Excellent organizational skills and ability to manage multiple priorities.
Strong written and verbal communication skills (fluent in English).
Tech-savvy and comfortable learning new tools/software quickly. (go high level)
A proactive problem-solver who takes initiative rather than waiting for instructions.

Nice-to-Have Skills

Experience with CRMs (GoHighLevel).
Familiarity with healthcare/clinic businesses.
Agency experience
Experience in reporting, KPI tracking, or analytics dashboards.

Why Join Us

Work directly with a founder scaling a results-driven business.
Opportunity to learn the ins and outs of digital marketing and operations.
Long-term growth potential as we expand.
Flexible, remote role with autonomy.

Details

Position: Part-time (with potential to move full-time)
Location: Remote
Compensation: Based on experience (to be discussed)