Executive Assistant & Marketing Coordinator

ENTREE LLC is a manufacturing company building private label heavy kitchen equipment, including commercial refrigeration and cooking equipment, for large Dealers and dictributors. We are seeking a highly motivated, organized, and creative Executive Assistant & Marketing Coordinator to join our dynamic team. This unique virtual role is perfect for a professional who thrives in a fast-paced environment and is passionate about both high-level administrative support and hands-on marketing execution. You will be the right hand to our CEO and President, providing seamless executive assistance while also driving key marketing initiatives to build our brand and support our sales team.

Key Responsibilities
Executive Assistant Duties (50%)
Provide comprehensive administrative support to the CEO and President, including managing complex calendars, scheduling meetings, and handling correspondence.

Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.

Assist with the preparation of documents and presentations for special projects.

Act as a gatekeeper, liaising with internal staff and external stakeholders on behalf of the executives.

Handle confidential information with the utmost discretion and professionalism.

Marketing Coordinator Duties (50%)
Content & Collateral Creation: Design, write, and produce compelling marketing materials, including brochures, flyers, presentations, and case studies.

Catalog Management: Lead the creation and regular updating of our product catalog, ensuring all information is accurate, current, and aligned with brand standards.

Social Media Management: Build and schedule engaging marketing posts for LinkedIn and other relevant social media platforms to increase brand visibility and engagement. ????

Website Management: Perform regular website updates and maintenance to ensure content is current, accurate, and engaging.

Marketing Campaigns: Assist in the development, execution, and tracking of multi-channel marketing campaigns to generate leads and support sales objectives.

Sales Support: Develop and provide the sales team with the necessary tools, materials, and presentations to effectively sell our products/services.

Qualifications & Skills
Experience: 3+ years of experience in an executive assistant, administrative, or marketing role. A background supporting C-level executives is highly preferred.

Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with design software such as Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Canva is a significant plus. Familiarity with CRM/ERP systems; knowledge of Oracle NetSuite is a plus.

Exceptional Organizer: Superior time-management skills with a proven ability to juggle multiple projects and competing priorities without missing a beat. ?

Strong Communicator: Excellent written and verbal communication skills, with a keen eye for detail, grammar, and design.

Proactive & Creative: A self-starter who demonstrates creative initiative, anticipates needs, and solves problems independently on both new and ongoing projects.

Team Player: A positive, can-do attitude with strong interpersonal skills and the ability to work collaboratively across departments. Must have stong marketing and graphics skills.

If you are a versatile professional looking for a challenging and rewarding role where you can make a direct impact on a company's success, we encourage you to apply!