Backroom Operations Coordinator (Admin + HR + Inventory) for Short-Term Rental Business

Description:
We are a U.S.-based short-term rental company (TravelHome LLC) managing multiple Airbnb/VRBO units through Hostaway. We are looking for a detail-oriented Backroom Operations Coordinator to handle administrative, HR, and inventory support behind the scenes.

This is a part-time, hourly role (10–15 hrs/week) with clear growth in pay based on performance. Your work will keep our team organized, our people tracked, and our supply chain under control.

Your Responsibilities:
• Admin & HR Support
• Maintain contracts, pay schedules, and staff files in Google Drive.
• Track VA/cleaner schedules, probation periods, and bonuses.
• Prepare a weekly people report (active staff, probation status, pay due, issues flagged).
• Inventory & Turnover Tracking
• Collect and file cleaner photo checklists after turnovers.
• Keep a turnover dashboard updated (what units were cleaned, when, by whom).
• Maintain an inventory log (linens, towels, toiletries, cleaning supplies).
• Flag shortages weekly and prepare restock order sheets (Amazon/Costco/local).
• SOP & Documentation
• Turn rough notes or outlines into clean, polished SOPs in Google Drive.
• Maintain an index of all SOPs for quick access.

Requirements:
• Strong attention to detail, organized, and reliable.. must be able to communicate with by phone, text, email with multiple sections a day.
• Comfortable with Google Sheets/Drive and Slack. and at least moderately familiar with Short Term Rental Software (Airbnb, VRBO, Hostaway)
• Experience in admin, HR support, or inventory management a plus.
• Must test/check work before submitting.

Compensation & Hours:
• Week 1 (trial period): $2/hour
• Weeks 2–4: $2.50/hour
• After 1 month: $3/hour (with potential for increases as responsibilities grow)
• Hours: 10–15 per week (flexible, but tasks must be completed on schedule)

How to Apply:
1. Start your application with the word Backroom.
2. Briefly describe your experience with admin, HR, or inventory tracking.
3. Share an example of a system you set up or managed (could be reports, checklists, or files