Virtual Project & Procurement Assistant (Remote, Eastern Time)

Overview
We are a U.S.-based Managed Service Provider (MSP) seeking a reliable and detail-oriented Virtual Project & Procurement Assistant. This role is essential in helping our leadership team stay focused by handling project coordination, procurement, and administrative support.
This is a remote role with work hours aligned to U.S. Eastern Time (9 AM–5 PM ET, Monday–Friday). Communication will be with our internal team through Microsoft Teams (video calls, chat, and email), as well as frequent emails with clients, and some direct face-to-face client interaction via MS Teams.

Key Responsibilities
Project Coordination
Schedule and coordinate technicians for projects.
Track project timelines, deliverables, and deadlines.
Update internal systems and provide status updates to the project manager.

Procurement & Quoting
Purchase approved equipment from distributors.
Prepare and process quotes for small projects (e.g., laptops, desktops, accessories).
Track orders, deliveries, and maintain procurement records.

Executive & Operations Support
Assist the Director of Sales and Operations Manager with scheduling and administrative tasks.
Help streamline internal communications and follow-ups.
Perform other administrative duties as needed (may include assisting bookkeeper with pre-project invoicing).

Qualifications
Strong organizational and time management skills.
Excellent written and spoken English communication skills.
Proficiency in Microsoft 365 (Teams, Outlook, Excel, Word).
Experience with procurement, quoting, or vendor management is a plus.
Familiarity with IT services, MSPs, or project coordination is highly desirable.
Ability to work independently, stay reliable, and manage multiple priorities.

Work Setup
Remote/work-from-home role.
Must work during U.S. Eastern Time hours (9 AM–5 PM ET, Monday–Friday).
Part-time role with growth potential as responsibilities expand.

Why Join Us?
This is a long-term opportunity to support a growing IT services company. You’ll gain valuable experience in project management, procurement, and operations support while working closely with our leadership team.

How to Apply
Submit your resume/CV.
Record and submit a 1–2 minute video introducing yourself and explaining:
Why you are interested in this role.
Any experience you have with project coordination, procurement, or supporting IT/technical teams.
Why you believe you’d be a good fit for working with a U.S.-based team during Eastern Time hours.