Real Estate Virtual Assistant

Description:
We’re looking for a high-performing, full-time Real Estate Virtual Assistant to join our growing real estate business based in Saint Louis, Missouri (USA).
This is a long-term position for someone who wants to grow with us. Your primary focus will be managing all transactions from listing to closing, with secondary responsibilities around light marketing tasks and online profile/reputation management.
???? Real estate experience is REQUIRED. If you've worked with U.S. agents and know how to handle MLS, listing agreements, disclosures, title companies, and transaction deadlines — we want to meet you!

???? Your Core Responsibilities:
Transaction Coordination (70%)
Prepare listing agreements, disclosures, and get signatures


Input listings into MLS, Zillow, ---------- , etc.


Schedule and coordinate photos, signs, lockboxes


Follow up with buyer agents after showings


Draft and manage amendments and inspection responses


Communicate with title companies, lenders, and clients


Track all contract deadlines and keep deals on time


Marketing & Lead Support (20%)
Request reviews from past clients


Organize lead list and tag contacts in CRM


Monitor listing activity and feedback


Manage Google Business and Zillow profiles


Online Profile Management (10%)
Clean up and update online agent profiles


Upload testimonials


Ensure all platforms have consistent branding



? Must-Have Qualifications:
2+ years experience as a Real Estate VA (U.S. based clients)


Fluent English communication (written & spoken)


Knows U.S. transaction timelines, docs, and terminology


Can work full-time, 40 hours/week, during U.S. Central Standard Time


Highly organized, detail-oriented, and proactive


No other clients — this is a dedicated, full-time position



????? Tools You’ll Use:
Dotloop / Skyslope / DocuSign


MLS Input


Google Workspace (Docs, Sheets, Calendar)


Canva (basic)


CRM (Follow Up Boss or similar)


Slack, WhatsApp, Loom, Zoom



???? Working Hours:
Full-time (40 hrs/week)


Must work U.S. CST business hours (Monday–Friday)



???? Salary:
Starting between $800–$1,200/month USD


13th month bonus after 6 months


Performance-based bonuses for closing deals & milestones



???? How to Apply (Follow These Instructions Exactly):
Subject Line:
I’m your Rockstar TC VA – [Your First Name]


In the body of your message, answer the following:


What real estate tools and systems have you used?


How many transactions have you managed from contract to close?


Are you working with any other clients currently?


What are your top 3 strengths as a VA?


What’s your internet speed (attach screenshot from speedtest.net)?


BONUS SKILLS TEST (Required to Be Considered):
Record a 2–3 minute Loom video introducing yourself and explaining how you would handle a scenario where:


A buyer agent submits an offer with missing documents and a short deadline. The seller is hard to reach, and the title company is asking questions you don’t know how to answer.
Send the Loom link in your message.

Only applications that follow all instructions will be considered.
We’re looking for someone loyal, driven, and committed to helping us grow. If that’s you — apply now!