Executive Assistant to Chief Operating Officer

SBFM are a Facilities Management service provider, delivering cleaning services to a portfolio of over 90 clients throughout the UK and Ireland.

We are looking to recruit a highly proficient and experienced Executive Assistant to provide direct support to our Chief Operating Officer.

The successful applicant will be proficient and able to cover the following tasks:

Administrative Tasks:

Processing Expenses
Booking of travel and hotels
Diary management
Arranging operational board meetings & internal business unit reviews
Arranging and booking client Quarterly and monthly business reviews
Arrange client meetings as directed
Assistance with meeting prep and management.
Producing operations board meeting agendas and creation of slide decks producing to COO for review well ahead of meeting
Business Unit review preparation and creation of slide decks producing to COO for review well ahead of meeting
Ensure all relevant monthly and quarterly business unit reviews are booked into the diary with no meeting clashes.

Team Management Support:

Team induction and monitoring / planning of onboarding
Attendance at weekly meetings / 121s / appraisals
Obtaining the relevant Marketing support
Self promotion/thought leadership
Be present on Linkedin and industry press

The successful candidate will be able to demonstrate:

High level of attention to detail
Strong organisation skills and diary management experience
Ability to communicate at all levels both internally and client facing
Experience of producing comprehensive slide decks with accurate and relevant data
Experience of attendance at senior meetings
Previous referenceable experience in an Executive Assistant Position

Supporting references for previous executive assistant positions will be desirable for this position.

The hours for this position will be based on UK time with flexibility / availability to work between the hours of 7am - 5pm UK Time - inline with the needs of the Chief Operating Officer.