Full-Time Virtual Assistant (Lead Management, Real Estate Marketing & Social Media Outreach)

?? IMPORTANT — READ BEFORE APPLYING

To be considered, you must submit a 1-minute video introducing yourself. In the video:
1. Tell us your name, where you live, and your internet speed.
2. Share a quick example of when you had to respond very quickly to a client or inquiry and how you handled it.
3. Explain why you are a strong fit for managing leads + outreach for both a coworking space and an e-commerce brand.

???? Upload your video to Google Drive, Dropbox, or Loom, then include the link in your application.

Also, include the codeword “OnTheBall” in the subject line of your message. Applications without this will not be reviewed.

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About the Role

We are looking for a highly proactive, fast, and detail-oriented Virtual Assistant to join our team long-term. This is not just another VA gig — you will be the online face and lead manager for two businesses:

1. Wellington Cowork (Ottawa, Canada) – a premium coworking & event space
• Manage all incoming leads from Peerspace, email, and office listing sites.
• Post and update listings on Peerspace, Facebook Marketplace, and other directories.
• Qualify leads, respond quickly, and delegate warm prospects to sales reps.
• Ensure rapid response times (calls/texts/emails) during Eastern Time (EST) business hours.

2. Ritmo Energy Gummies (E-commerce brand)
• Reach out to creators/influencers on Instagram, TikTok, and YouTube.
• Manage affiliate outreach and communications.
• Support social media engagement, content posting, and marketing tasks.

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Responsibilities
• Respond to all inquiries within minutes, not hours.
• Keep listings up-to-date and visible across multiple platforms.
• Track leads and maintain organized records (Google Sheets / CRM).
• Communicate clearly with the team and escalate qualified leads.
• Take initiative to find new platforms and methods to generate exposure.
• Support additional marketing, sales, and operational tasks as needed.

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Requirements
• Must be available during Eastern Standard Time business hours (flexible for evenings/weekends if needed).
• Excellent written and spoken English (you will communicate directly with clients).
• Extremely fast, reliable, and responsive — this is the #1 priority.
• Tech-savvy with tools like Google Workspace, Slack, CRMs, and social media apps.
• Must submit a Speedtest.net screenshot with your application to confirm reliable internet.
• Long-term mindset — we want someone who will grow with us, not just look for quick work.

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Compensation

???? $600–$800 USD/month (depending on experience, with room for growth as responsibilities expand)
???? 40 hours/week (full-time, EST alignment required)

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Incentives & Growth
• In addition to your salary, you will be eligible for performance bonuses:
• Wellington Cowork: Earn bonuses for every office rental lead you qualify that converts into a signed rental.
• Ritmo Energy Gummies: Earn commissions for bringing in new affiliates/influencers who generate sales.
• Clear growth path from Virtual Assistant ? Lead Coordinator ? Marketing/Community Manager as the company expands.
• This is a long-term role with increasing responsibility, pay, and status for the right candidate.

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Why Work With Us?
• Be part of a premium coworking brand and a fast-growing e-commerce company.
• Learn advanced skills in real estate, marketing, and e-commerce.
• Work directly with founders who value initiative, speed, and growth.
• Not just a job — this is a chance to build a career with long-term upside.