Bookkeeper (VAT & Payroll)

Job Title: Bookkeeper (VAT & Payroll)
Reports to: Managing Director

Job Summary: The Bookkeeper (VAT & Payroll) ensures Oppic’s clients are well looked after by processing financial data accurately and on time, running VAT and payroll, and maintaining clear, friendly communication. This role is key to keeping client records compliant, building trust, and helping Oppic deliver reliable, proactive service.

Summary of duties:
- Process daily client receipts and invoices with accuracy
- Complete weekly and monthly bank reconciliations across multiple clients
- Carry out quarterly VAT reviews and prepare submissions in line with HMRC guidelines
- Run monthly payrolls and ensure compliance with local requirements
- Communicate daily with clients via email and WhatsApp in a friendly, professional tone
- Chase missing or unclear information from clients promptly and consistently
- Review client data regularly and follow up on discrepancies
- Respond to client queries on bookkeeping and processes clearly and supportively
- Monitor bookkeeping health scores weekly, resolve issues, and escalate only when needed
- Flag potential problems early, bringing forward practical solutions
- Assist with year-end prep and reconciliations as needed
- Maintain organised digital records of client communications and submissions
- Keep up to date with VAT, payroll, and HMRC rules relevant to clients
- Other duties as assigned
qualifications:
Required:
- 3+ years’ bookkeeping experience in an accounting practice or similar multi-client environment
- Proficiency in Xero (or similar cloud systems)
- Experience with VAT (or GST in another jurisdiction) and payroll processing
- Track record of meeting deadlines and managing multiple clients with minimal supervision
- Strong accuracy and attention to detail
Preferred:
- Experience with UK VAT and HMRC rules
- Proficiency in Xero (or similar cloud systems)
- Knowledge of payroll across different company sizes and structures
- Bookkeeping certification or relevant degree

Technical skills:
- Cloud accounting software (Xero essential; QuickBooks or similar a plus)
- Payroll platforms (e.g. BrightPay, Xero Payroll, or similar)
- Excel / Google Sheets for reconciliations and reporting
- Communication tools (email, WhatsApp, Teams)
- Strong written English for client correspondence

This describes you so well, it’s almost scary!
- Reliable, consistent, and proud to deliver on time without fuss
- Spot issues quickly and suggest solutions, not just problems
- Detail-oriented and accurate, but know when “done” is better than “perfect”
- Proactive and organised, juggling multiple clients and deadlines with ease
- Clear and friendly communicator who puts clients at ease
- Comfortable working independently in a remote setup, while being part of a supportive team

This role isn’t for you if:
- You need constant supervision or reminders
- You struggle with multiple deadlines and clients
- You overlook details or rush through work at the expense of accuracy
- You prefer to hand over problems without offering solutions

About Oppic: We’re a boutique UK accounting practice that works with creative, digital, and service-driven businesses. We believe great accounting is about more than numbers - it’s about trust, clarity, and proactive support. We bring expertise with a human touch, blending smart technology with personalised attention. As a fully remote team, we value independence, initiative, and long-term client relationships.

Important: Apply by email to ---------- only with the subject line “Application - Bookkeeper 1025”. Attach your CV and cover letter (PDF/Word). We cannot accept links to personal websites, online document vaults, or videos. In your cover letter, please answer the following: your bookkeeping experience (years, clients, systems), your VAT/GST and payroll background, how you spot and fix errors, how you chase information while keeping a friendly tone, and how you stay organised when working remotely.