Virtual marketing assistant

Virtual Marketing & Administrative Assistant – Home Care Agency (U.S. Based)

About Us
We are a trusted home care agency serving seniors and veterans in the U.S. Our mission is to deliver high-quality care that helps clients live safely and comfortably at home. We’re looking for a skilled Virtual Assistant (based in the Philippines) to help us expand our private-pay client base and build strong referral relationships.

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???? Responsibilities

You will support our Administrator and Care Coordinators with marketing, communication, and administrative tasks, including:
• ???? Appointment Setting
• Call referral sources (doctor’s offices, hospitals, senior living facilities, elder law attorneys, community centers, etc.) to set up meetings.
• Confirm appointments and keep our calendars updated.
• ???? Email & Communication Management
• Manage the agency’s email inbox (reply to general inquiries, flag urgent items, organize messages).
• Send professional follow-up emails, thank-you notes, and event invitations to referral partners.
• ???? Social Media Management
• Post to company Facebook, LinkedIn, and Instagram accounts (templates, branding, and guidance provided).
• Respond to comments/messages in a professional, timely manner.
• Track engagement and suggest improvements.
• ???? Event Scheduling
• Coordinate lunch-and-learn sessions, facility events, and community presentations with referral partners.
• Follow up with contacts to confirm attendance and logistics.
• ???? CRM & Tracking
• Maintain accurate records of calls, meetings, and outreach.
• Provide weekly progress reports (appointments set, emails sent, events scheduled, social engagement).

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? Requirements
• Excellent spoken and written English with a neutral accent.
• Previous experience in marketing support, appointment setting, or healthcare VA work.
• Strong skills in email management, calendar scheduling, and social media posting.
• Reliable internet and quiet work environment.
• Organized, proactive, and comfortable following up with professionals.
• Availability during U.S. business hours (EST/CST).

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???? Nice-to-Have
• Experience in healthcare, senior care, or professional services marketing.
• Knowledge of tools like Google Workspace, Canva, Facebook Business Suite, LinkedIn, and Calendly.

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???? Compensation
• $7–$10 USD/hour depending on experience.
• 20–30 hours per week to start, with potential to expand to full-time.
• Performance-based incentives for successfully booking qualified appointments and events.

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???? Why Join Us?
• Stable, long-term opportunity with a supportive U.S.-based employer.
• Clear mission—helping seniors and veterans get the care they need.
• Training and scripts provided, with room to grow into higher-level marketing support.

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To Apply:
Please include:
1. A short voice recording introducing yourself (1–2 minutes).
2. Your experience with marketing, email management, or social media.
3. Examples of past work (e.g., social posts, outreach emails).
4. Your availability and desired hourly rate.