Remote Executive Assistant

???? Remote Executive Assistant

Location: Remote (US time zone overlap preferred)
Type: Part-Time, Flexible Hours
Start Date: Fall 2025

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Common Studio is a systems-driven collective working across housing, creative strategy, and cultural events. We care deeply about how things feel, how they function, and how people live, work, and gather together.

We operate through three interconnected branches:
• Home operations and intentional living spaces
• Strategic design and digital product development
• Cultural gatherings and community experiences

Our work is rooted in rhythm, resonance, and thoughtful systems — designed for people who value clarity, beauty, and care.

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???? About the Role

We’re seeking a thoughtful and proactive Remote Executive Assistant to help anchor the daily rhythms of Common Studio. This is a flexible, part-time role focused on communication, scheduling, and internal coordination across multiple ongoing projects.

You’ll support the founder directly while helping bridge communication between on-site teams, remote collaborators, and creative partners.

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???? Key Responsibilities

???? Coordination & Communication
• Maintain a unified calendar across projects, collaborators, and time zones
• Schedule meetings, prep agendas, and ensure key follow-ups happen smoothly
• Draft and organize communication across teams in a clear, respectful tone
• Help the founder stay focused and well-informed across moving parts

???? Light Ops & Workflow Maintenance
• Track delegated tasks and organize systems (Notion, Figma, shared docs)
• Coordinate with virtual assistants, contractors, and service providers
• Organize files, notes, references, and internal documentation
• Help standardize simple processes (e.g. onboarding, check-ins, weekly flows)

???? Special Projects Support
• Light research (vendors, tools, spaces, event logistics)
• Organize project materials or timelines
• Assist in the launch or maintenance of rentals, design deliverables, or gatherings

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???? Business Areas You’ll Be Supporting

Your coordination will support day-to-day operations across:
• Property management, tenant transitions, and local vendor coordination
• Creative projects and design systems (e.g. decks, product flows, documentation)
• Events, gatherings, and studio activations (e.g. reminders, RSVP flows, vendor follow-up)

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???? You Might Be a Great Fit If…
• You’re deeply organized, self-motivated, and enjoy helping others stay grounded
• You write clearly, warmly, and professionally
• You enjoy keeping things moving quietly behind the scenes
• You’re curious, collaborative, and enjoy learning how different parts of a system work together
• You’re calm when things shift, and good at asking helpful questions

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???? Tools We Use

(No need to be an expert — just comfortable learning)
• Notion
• Google Workspace
• Slack
• Airtable
• Zoom
• Figma
• Canva
• Eventbrite
• Xero
• AI Tools (especially ChatGPT)


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???? What This Role Feels Like

This role is a collaborative, thoughtful position where you’ll get to learn across multiple areas — from creative workflows to home operations to community events.

You won’t be micromanaged. You’ll be supported to build systems, take initiative, and bring clarity to an evolving company. If you love helping good work flow better, and care about details, communication, and beauty, this role might feel like home.

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???? To Apply

Please send:
• A short intro about your working style
• Your weekly availability and preferred time zone
• A few examples of previous experience in support, coordination, or operations
• Any tools you’re already familiar with (or excited to learn)