Sales/Admin Virtual Assistant - AI Recruitment Agency

Sales/Admin Virtual Assistant - AI Recruitment Agency

Position Overview
We're seeking a skilled Sales/Admin Virtual Assistant to support our rapidly growing AI-powered recruitment agency.

You'll be the bridge between our automated lead generation systems and client relationships, handling qualification calls, basic sales, and administrative oversight of our AI workflows.

Position Type: Full-time Remote (40 hours/week)
Schedule: US Business Hours 9am to 5pm EST
Compensation: $800/month + performance bonuses
Growth Opportunity: High-performing candidates can advance to Head of Sales role

Primary Responsibilities
Sales Functions (60% of time)
- Qualification Calls: Take initial discovery calls with prospects interested in our AI recruitment services
- Deal Closing: Close deals up to $3,000/month independently (higher deals escalated to CEO)
- Pipeline Management: Update CRM with call outcomes, next steps, and prospect status
- Follow-up Sequences: Manage human touchpoints in our sales process
- Proposal Preparation: Create and send contracts/proposals using our templates

Admin & System Oversight (40% of time)
- AI System Monitoring: Review daily outputs from our automated lead generation systems
- Quality Control: Spot-check AI-generated emails and prospect data for accuracy
- Calendar Management: Schedule calls, manage CEO calendar, coordinate meetings
- Client Communication: Handle routine client questions and weekly check-ins
- Reporting: Compile weekly performance reports (leads generated, calls booked, deals closed)

Required Qualifications
Core Skills
- English Proficiency: Native or near-native written and spoken English
- Sales Experience: 2+ years in B2B sales, preferably technology or services
- CRM Experience: Proficient with ClickUp, ---------- and GoHighLevel
- Communication: Professional phone presence for client/prospect calls
- Tech Savvy: Comfortable learning new software platforms quickly

Preferred Experience
- Previous experience with recruitment or staffing industry
- Familiarity with email marketing platforms (Instantly)
- Experience working with US-based companies/clients

Key Success Metrics
Sales Performance
- Call Volume: 15-20 qualification calls per week
- Conversion Rate: 25%+ from qualification call to proposal sent
- Close Rate: 15%+ on deals under $3,000
- Revenue Target: $3,000+ in new monthly recurring revenue per month

Administrative Excellence
- Response Time: Under 1 hours for all prospect/client communications
- System Accuracy: 95%+ accuracy in CRM data entry and reporting
- Quality Control: Identify and flag 100% of AI system errors
- Client Satisfaction: Maintain positive relationships with all assigned accounts

What We Provide
Training & Support
- Comprehensive onboarding on our AI systems and sales process
- Weekly 1-on-1 coaching calls with CEO
- Access to all sales scripts, templates, and training materials
- Ongoing professional development opportunities

Tools & Technology
- Access to all necessary software platforms (CRM, email, automation tools)
- Company email address and professional setup
- Performance tracking dashboards and reporting tools

Growth Path
- Performance bonuses based on revenue generated
- Opportunity to advance to Head of Sales role ($1,500-2,500/month)
- Training on advanced sales and business development

Ideal Candidate Profile
Personality Traits
- Detail-Oriented: Can spot errors in automated systems and maintain high accuracy
- Relationship Builder: Enjoys building rapport with prospects and clients
- Self-Motivated: Thrives in autonomous work environment with minimal supervision
- Growth Mindset: Eager to learn about AI/automation and recruitment industry
- Results-Driven: Motivated by hitting targets and contributing to company growth

Work Style
- Available during US business hours for live calls and client communication
- Comfortable with fast-paced startup environment
- Proactive problem-solver who escalates issues appropriately
- Strong time management skills to balance sales and admin responsibilities

Application Process
To Apply, send me a loom with answers to these screening questions:
1. Describe your experience with B2B sales and your typical sales process
2. How do you stay organized when managing multiple prospects and administrative tasks?
3. What interests you about working in the recruitment/staffing industry?
4. Describe a time you had to learn a new technology platform quickly
5. What are your salary expectations and availability for this role?
6. Availability - confirming ability to work US business hours

Next Steps
Qualified candidates will go through
- Initial application review (2-3 days)
- Video interview with CEO (30 minutes)
- Paid trial week to test skills and cultural fit
- Final decision and onboarding

Start Date: Immediate for the right candidate
- This role offers significant growth potential in a rapidly scaling business.
- You'll be joining a lean, high-performance team where your contributions directly impact company success and your own earning potential.