Executive Assistant and Social Media Specialist

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Please use this link to apply for the job: ---------- /executive-assistant-social-media-specialist-remote
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Role Overview:
You’ll work directly with the CEO as their executive assistant, ensuring that operations run smoothly, projects move forward, and priorities are managed effectively; Providing administrative, organizational, and communication support. Also you will be assisting with selected marketing activities such as social media, influencer outreach, and content coordination.

Responsibilities:

Executive Assistance:
Manage CEO’s email and calendar, scheduling, and travel arrangements; prioritize and coordinate meetings.
Prepare meeting notes, presentations, and follow up trackers; ensure tasks are executed on time.
Handle daily communication, email correspondence, and research requests.
Coordinate with service providers, freelancers, and internal tea ---------- mbers.
Support in finance administration tasks (invoices, reimbursements, vendor coordination).
Maintain oversight of ongoing projects and provide reminders and updates to stakeholders.
Ensure our internal wiki and SOPs are kept up to date by the responsible tea ---------- mbers.

Social Media & Content Support:
Assist with extending our presence on LinkedIn, TikTok, Instagram, Facebook or YouTube.
Draft and schedule German-language posts; coordinate with designers and video editors for creatives.
Monitor comments/messages and escalate where necessary.
Help ideate and prepare German blog posts with AI support; edit for accuracy, SEO, and brand tone.
Repurpose content into short form assets and maintain a content calendar.

Influencer & Community Outreach:
Assist in identifying German speaking influencers and creators.
Support in drafting outreach messages, negotiating collaborations, and managing an influencer CRM.
Help maintain communication and relationships with influencers.
Contribute to community engagement (forums, groups, Reddit etc.) with authentic, value?adding participation.

Qualifications:

Must Haves:
English: strong English for team communication.
Experience: Prior experience as an Executive Assistant, Personal Assistant, or Virtual Assistant (ideally in e?commerce).
Organization: Proven ability to manage multiple priorities, deadlines, and stakeholders with attention to detail.
Communication: Excellent professional German writing skills for emails, documents, and social media captions.
Social Media Management: Familiarity with social media like Facebook, Instagram, LinkedIn, and SEO basics.
Tools: Google Workspace, spreadsheets, scheduling tools, project management tools (ClickUp/Trello/Asana), and basic Canva.
AI Literacy: Comfortable using AI (e.g., ChatGPT) to draft, summarize, and research, with critical review.
Others: Include the word bakery when asked and address me with Stephan in your video application.

Nice to Haves:
German: fluency (both written and spoken)
Community Management: Experience with influencer or community management.
E-commerce: Background in e?commerce retail.

Work Setup:
Stable internet (?30 Mbps), webcam/headset, quiet workspace.
Availability to partly overlap with EU business hours daily.

Success Metrics (KPIs):
Timely and reliable support for the CEO (deadlines met, tasks followed up, meetings prepared).
Calendar and communication management accuracy and efficiency.
Quality of project follow up and internal coordination.
Consistency and quality of German language content (posts, blogs, captions).
Influencer pipeline growth and responsiveness (support role).
Up to date and well structured wiki/SOP documentation.

Benefits:
Fully remote position with structured onboarding and playbooks.
Exposure to international eCommerce and marketing strategies.
Continuous learning through templates, courses, and masterminds.
Competitive compensation based on experience.

If this sounds like you, we can’t wait to meet you!
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Please use this link to apply for the job: ---------- /executive-assistant-social-media-specialist-remote
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