Marketing & Automation Virtual Assistant

Help us triple revenue and scale to $1M+ in sales.

We’ve completed over 9,900 appraisals worth more than $7.5 billion in value over the past 22 years. That track record gives us unmatched credibility in the Greater Boston real estate market. But we’re not coasting—we’re currently at about $300,000 in annual sales, and our next milestone is $1,000,000 in sales within a year.

To get there, we need a Marketing & Automation Virtual Assistant who can own the marketing engine, build scalable systems, and help us grow our databases and campaigns 6X over the next six months.

What You’ll Do

CRM Mastery (Go High Level): build funnels, automations, landing pages, and workflows.

Database Expansion: grow our email lists from ~6,000 to 35,000 contacts (20,000 real estate agents, 10,000 estate planning attorneys, 5,000 divorce attorneys).

Manage our website (currently on Framer), including blog publishing and updates.

Create brand-consistent assets using Canva or faster AI-driven design tools.

Publish content across Facebook, LinkedIn, Instagram, and Google My Business.

Launch and refine email marketing campaigns that convert and scale.

Explore AI tools daily to accelerate creative and technical work.

Collaborate with the team on business development (e.g., extracting broker/attorney names from MLS docs and contracts).

Report weekly KPIs in VA tea ---------- etings and monthly in company-wide meetings.

What We’re Looking For

Must-haves

CRM experience (Go High Level preferred) or a concrete plan to master it in 30 days.

Proficiency in creating professional marketing assets (Canva or AI-driven tools).

Social media and email marketing management experience.

Excellent English communication and ability to work independently.

Familiarity with automation platforms ( ---------- , Zapier) and comfort with AI platforms (ChatGPT, Claude, Gemini, etc.).

Big Plus

Familiarity with Airtable or similar database tools (our peers replaced ANOW with Airtable, and that cost-saving project will be part of your role).

Experience with analytics dashboards (Google Analytics, retargeting codes, Looker Studio).

Experience in real estate or legal marketing.

Our Tech Stack

CRM & Marketing: Go High Level, Framer (website), Next Level Pro (dashboards, tracking)

Automation: ---------- , Zapier

Project & Workflow: Trello, Slack, Google Workspace/Drive, ANOW (to be replaced), ACI appraisal software

Analytics: Google Analytics, Google retargeting codes, Looker Studio

AI & Transcription: Fireflies.ai, ChatGPT, Claude, Gemini, custom GPTs for internal and client use

Design: Canva and AI design prompt tools

Why Join Us

This isn’t a stepping-stone VA role. It’s a chance to own and build the marketing function of a company on track to triple revenue.

Growth path: potential to step into a Marketing Manager role.

Culture: fast, supportive, built on kindness, speed, and ownership.

Performance-based rewards: the more value you bring, the more you earn.

What We Offer

Starting salary: $800–$1,500/month USD, based on experience and skill.

Quarterly performance bonuses and annual salary reviews.

13th-month pay (based on your highest rate).

Paid healthcare reimbursement (up to $850/year).

5 paid personal days after six months.

Access to premium training, including Roy Meyer’s marketing and AI coaching program.

90 Day Success Benchmarks
By 30 days: Master Go High Level and launch your first campaign.

By 60 days: Grow database by 40% and launch 2 automations.

By 90 days: Deliver a campaign calendar and Airtable/ANOW replacement plan.
To Apply

Send us:

Your resume.

A link to your portfolio or work samples.

A short note on your CRM/automation experience and how you’d drive growth in your first 90 days.

Optional but encouraged: a one-minute Loom video introducing yourself.