Bookkeeping/Accounting/Data Entry

Must be able to speak, read and write English, Proficient in computer skills. Proficient in Zoom and Teams,
Must be able to understand accounting concepts.

Accounts Receivable
• Daily sales entry into Quick books by revenue source from external Point of Sales software
• Manually record deposits and edits
• Confirm credit card and daily cash deposits are deposited in the bank within 1 business day
• Invoice catering sales based on information provided by individual restaurants

Payroll
• Review Daily Time cards report to correct non-clock outs and reconciliation to weekly posted employee schedules
• Review employee hiring and I 9 processing.
• Review and import biweekly payroll reports into payroll system
• Set up and Complete E Verify on new employees
• Remove terminated employees from system
• Setup insurance payments
Inventory
• Review weekly inventory reports and generate correction request to individual restaurants
o Compare daily product sales mix in Data Central Report and distribute reports to restaurants with highlighted errors.

Accounts Payable
• Review daily restaurants level invoice in AI import software that uploads information into QuickBooks
• Enter all non AI invoices as bills into QuickBooks online
• Enter credit card charges (from employee weekly expense report)
• Verify with online credit card records
• Ensure invoices paid timely
• Prepare checks for printing, signature, and mailing
• Review accounts payable weekly to ensure no accounts greater than 7 days
• Setup new employee profile in Alliance Payroll system

Cash Function
• Paying bills (confirm accounts payable (AP) entry)
• Review daily cash Till Report to compare to bank deposit on a daily basis to ensure accurate and timely deposits.

• Reconciliation of cash/credit bank accounts (monthly)
• Reconciliation of loan accounts (monthly)
Other
• Daily Review “Void and Refunds Report” along with video for potential theft.
o Notification to district manager, vp of operations, GM of Restaurant via email with individual names in subject line.
• Daily Review “Daily Discount Report” and if “employed discount” > $4 notified by email director of Operations.
• Use “Deposit Summary” report (duplicated on System Sales Report) only if needed.
• Scan and attach pdf invoices in quickbooks
• Setup electronic filing system of office documents
• Enter and attach all employee termination paperwork into Alliance HR system for future Unemployment claims
• Challenge credit card charge backs
• File restaurant sales information weekly
• Answer phones and take messages if needed
• Ensure employee health and life benefits paid timely


REQUIREMENTS/QUALIFICATIONS:
Experience in multi-unit account management.
Working knowledge of personnel software.
Expertise in QuickBooks accounting online software.
Knowledge of general ledger import and creation.
CPA skills are preferred but not required.
AI skills are preferred but not required.

Prior experience in bookkeeping or accounting
Must be at least 18 years old
Consent to background screening including criminal and drug screening.
Computer Knowledge in Microsoft Suites & Dynamics (proficiency in Excel, Word & Powerpoint).
Google Workspace Applications experience.