Virtual Assistant

Virtual Assistant – Surgical Office (Remote)

Our surgical office is seeking a reliable, detail-oriented Virtual Assistant to support clinic operations, scheduling, and documentation.

Key Responsibilities
-Scheduling and coordinating patient appointments and tests
-Transcription of dictations using transcription software; correcting grammar, punctuation, and formatting
-Editing and combining documents in Microsoft Word, Google Docs, and Adobe PDF
-Organizing and summarizing emails, medical charts, and Google Drive folders
-Assisting with document proofreading and completion
-Handling voicemail, email, and fax triage
-Maintaining and updating the Electronic Medical Record (EMR) system
-Coordinating task assignments and ensuring proper communication between staff
-Other Misc Admin Tasks.

Required Skills

- Excellent organization and time management
- Strong attention to detail
- Clear written and oral communication
- Proficiency with Microsoft Word, Google Docs/Sheets, and Adobe PDF
- Ability to edit, format, and combine documents accurately
- A medical background is helpful but not required.

Hours of Work

Minimum 20 hours per week (Monday–Friday, 4 hours/day)
Preferred: 7:00–11:00 AM Philippines Time (5:00–9:00 PM CST)
Alternate: 8:00 PM–12:00 AM Philippines Time (6:00–10:00 AM CST)
Up to 40 hours per week available depending on performance and workload

Compensation
Competitive rate, commensurate with skills and experience

Important Application Notice

We take honesty and accuracy of experience very seriously.

Applicants claiming advanced experience or skills will be expected to demonstrate them through a short skills verification exercise during the hiring process.

If your application or CV contains false or exaggerated information, it will be immediately disqualified. Genuine applicants who are transparent about their abilities will always be given fair consideration.

How to Apply

Please send your CV to ----------

with the subject line:
“Virtual Assistant Application – [Your Full Name]”

1. Video Resume – 1–2 minutes introducing yourself and your experience
2. Resume / CV
3. Please answer briefly and honestly (1–3 sentences each):
3.1. When you start your work shift, what are the first three things you normally do — in order?
3.2 If you realize a file you sent to the doctor has the wrong attachment and the doctor already opened it, what exactly would you do next?
3.3. What kind of task or responsibility usually stresses you out, and how do you handle it?

Note:
Failure to follow application instructions below means your application will not be reviewed or accommodated.
We are testing attention to detail from the first step.