Legal Virtual Assistant

We’re hiring an experienced Legal Virtual Assistant to support small and mid-sized law firms with intake, calendaring, document prep, and client communications. You’ll work inside modern legal CRMs and keep attorneys organized and on schedule.

What you’ll do
-Manage client intake: answer calls, qualify leads, conflict checks, schedule consults.
-Own calendar & scheduling: coordinate hearings, mediation, deadlines, court dates.
-Prepare/format legal documents & correspondence; assemble exhibits; e-file where applicable.
-Maintain case files & matter records in systems like Clio/MyCase/PracticePanther/Smokeball.
-Handle client updates (email/phone/text) and reminders with excellent tone and accuracy.
-Track tasks, deadlines, and ticklers; escalate risks early.
-Light legal research/fact-gathering; summarize call notes and transcripts.
-Billing/time entries: capture attorney time, create invoices, follow up on past due.
-Document SOPs/checklists to improve speed and consistency.
-Protect confidentiality and follow ethical guidelines at all times.


Must-have qualifications
-3+ years in a US law firm or as a Legal/Paralegal Virtual Assistant.
-Proven experience with intake, calendaring, and document preparation.
-Strong command of written and verbal English; professional phone etiquette.
-Proficient with legal practice management tools (e.g., Clio, MyCase, PracticePanther) and Microsoft 365/Google Workspace.
-Comfortable working US Central Time with consistent availability and focus.
-Detail-obsessed: spelling, grammar, file naming, and version control.
-Reliable internet, quiet workspace, and ability to handle sensitive information.

Nice to have
-Experience in Immigration, Personal Injury, Family, Criminal, or Civil Litigation.
-Familiarity with e-filing portals, DocuSign, RingCentral/Aircall, LawPay.
-Basic Notary or Paralegal certification.

Tools you’ll likely use
-Clio, MyCase, PracticePanther, Smokeball, Microsoft 365/Google Workspace, Zoom, Slack/Teams, RingCentral/Aircall, LawPay, DocuSign, Dropbox/Drive, Calendly.

Note:
Include a cover note describing your relevant law-firm experience.
Send/Attach Your Resume