Admin Assistant

Administrative Assistant (Part-Time)

**Location:** Remote
**Job Type:** Part-Time (20–25 hours/week)
**Reports To:** Business Owner / Operations Manager

## **Job Overview:**

We are looking for a highly organized, professional, and proactive **Administrative Assistant** to support daily business operations across multiple departments. This part-time role (20–25 hours per week) is essential to keeping the business running smoothly and efficiently.

You will be responsible for **payroll processing, basic HR tasks, staff scheduling, phone communications**, and **conducting in-depth research** as needed. The ideal candidate must be detail-oriented, tech-savvy, and able to work independently with minimal supervision.

> **Note:** The selected candidate must sign a **Non-Disclosure Agreement (NDA)** due to the confidential nature of payroll, HR, and business operations.


## **Key Responsibilities:**

### **Payroll & HR Support**

* Process weekly or bi-weekly payroll accurately and on time.
* Maintain employee records and handle onboarding/offboarding paperwork.
* Assist in tracking time-off requests and employee attendance.
* Ensure compliance with labor laws and company policies.
* Maintain confidentiality of employee and payroll data at all times.

### **Scheduling & Calendar Management**

* Create and manage staff and executive schedules.
* Coordinate meetings, interviews, and internal appointments.
* Send calendar invites and reminders to relevant parties.
* Ensure scheduling conflicts are identified and resolved efficiently.

### **Phone & Communication Support**

* Answer and return phone calls professionally and promptly.
* Screen calls and route messages appropriately.
* Provide excellent customer service to clients, tea ---------- mbers, and vendors.

### **Administrative Research**

* Conduct extensive research on vendors, platforms, industry trends, and competitors.
* Compile findings into clear, organized reports or summaries.
* Assist with data entry and file organization as needed.


## **Requirements:**

* Proven experience as an administrative assistant, office manager, or similar role.
* Familiarity with **payroll platforms** (e.g., Gusto, ADP, QuickBooks Payroll).
* Basic understanding of HR functions and best practices.
* Excellent communication and interpersonal skills (written and verbal).
* Highly organized with strong attention to detail and follow-through.
* Tech-savvy: comfortable using Google Workspace, Excel, calendar tools, etc.
* Ability to multitask and prioritize in a fast-paced, remote work environment.
* **Must be willing to sign a Non-Disclosure Agreement (NDA).**

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## **Preferred Qualifications:**

* Experience working remotely or with distributed teams.
* Knowledge of employment laws or prior HR training is a plus.
* Familiarity with tools like Slack, Zoom, Notion, or Trello is helpful.

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## **Hours & Compensation:**

* **Hours:** 20–25 hours per week
* **Schedule:** Flexible, but availability during business hours is required
* Long-term opportunity with potential for growth


## **To Apply:**

Please send:

1. Your resume
2. A brief cover letter highlighting your relevant experience
3. Confirmation of your availability and willingness to sign an NDA