Content Project Manager / Executive Assistant

STEEZY’s mission is to make dance the next big sporting and fitness category. Within STEEZY, the International Dance League (IDL) is our global live competition series.

The Challenge
We’re looking for a nimble Executive Assistant to supercharge our Head of Events. You’ll coordinate multi-country show ops with broadcast-level precision—centralizing information, driving clear communication, and keeping teams and vendors moving from pre-production through post-mortem.

Your responsibilities here:
- Calendar across time zones: protect focus blocks, manage holds/travel windows, prevent conflicts during show weeks.
- Comms triage: first-line in Google Chat (internal) and WhatsApp (6 pro teams); route questions, escalate blockers, uphold comms SLAs.
- Meeting ops: prep agendas, capture minutes/decisions, convert to tasks in Google Sheets; circulate 24-hour action recaps.
- Docs & Drive hygiene: own folder structure, permissions, naming/version control; maintain a Master Index of live show docs (ROS, call sheets, tech schedule, camera plots, maps).
- Weekly status (traffic) report: one-page RAG by workstream, top risks, decisions/asks, and links to sources of truth.
- Talent & credentialing admin: maintain rosters (legal/stage names, passports/visas, dietary, sizes, contacts); manage credential lists and check-in readiness.
- Travel/Hotels liaison (via partner/TMC): consolidate manifests/rooming lists, QA data before handoff, track confirmations/changes, distribute itineraries.
- Licensing/legal admin: collect/validate song metadata from teams; maintain status tracker; file fully executed docs from counsel.
- Asset wrangling: collect logos, bios, headshots, music links; deliver to Marketing/Broadcast on time.
- Pre-/post-mortems: keep the pre-mortem risk log current; run post-show capture and track follow-ups to closure.
- Confidentiality & PII care: handle sensitive info with discretion and least-privilege access.

Requirements:
- 3–5+ years in an EA, Production/Events Coordinator, or Project Manager role (live events, sports, broadcast, entertainment).
- Advanced Google Workspace (Calendar, Drive, Docs) and Sheets (data validation, filters, QUERY/XLOOKUP, pivots, conditional formatting).
- Comfortable operating in Google Chat and WhatsApp as primary comms tools; crisp written updates.
- Proven document control discipline (versioning, link hygiene) and time-zone fluency.
- Detail-oriented, calm under show-week pressure, and strong follow-through.
- Work hours: willing to work PST core hours from the Philippines; flexible during APAC/EMEA show weeks.
- Bonus: basic Google Apps Script; experience with visas/credentialing or travel manifests.
- Please put “EVENT EA” in the subject line so that we can see you read through the Job Description.

What joining STEEZY looks like

You’ll join a team obsessed with making dance easy and exciting to experience. We value transparency, collaboration, and results (with the occasional dance break), and we expect everyone to uphold our STEEZY values.