Snr Virtual Assistant (Bookkeeping & Agency Experience)

Company: Leads for Trades
Location: Remote
Type: Full-time / Part-time (depending on arrangement)

About the Role

Leads for Trades is looking for a highly experienced Virtual Assistant with strong bookkeeping and agency experience to support our growing operations. The ideal candidate will have at least 10 years of professional experience in administrative and financial support, with proven expertise in managing bookkeeping systems, client accounts, and agency workflows.

This role is perfect for someone who is detail-oriented, organised, proactive, and takes full ownership of their work. We want someone who is not afraid to get the job done and can be trusted to manage responsibilities independently.

Key Responsibilities

Bookkeeping & Financial Administration

Manage and reconcile transactions across Stripe, QuickBooks, and GoCardless.

Collect, log, and organise all receipts, invoices, and financial records.

Save and maintain accurate digital files in Google Drive, ensuring all documentation is ready for the accountant.

Monitor payments, track income/expenses, and flag discrepancies.

Prepare VAT-related documentation and ensure compliance with UK VAT regulations (20% on all sales).

Agency & Operations Support

Support daily agency operations, including client billing and reporting.

Assist with preparing financial updates and summaries for management.

Provide general administrative support, including calendar management, email handling, and document organisation.

Liaise with accountants, clients, and internal tea ---------- mbers as needed.

Requirements

Minimum of 5 years of professional Virtual Assistant and bookkeeping experience.

Proven track record in working with Stripe, QuickBooks, and GoCardless.

Strong understanding of UK VAT requirements and financial compliance.

Experience in agency environments (marketing, creative, or service-based businesses preferred).

Excellent organisational skills with attention to detail.

Proficient in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar).

Strong communication skills and ability to work independently.

Preferred Skills

Familiarity with project management tools (Asana, ---------- , or similar).

Experience working with accountants or finance teams in the UK.

Ability to handle sensitive financial information with confidentiality.

Compensation & Trial Period

Salary range: $800 – $1,000 per month (depending on experience).

One-month paid trial period to ensure both the applicant and Leads for Trades are a strong fit for each other.

Why Join Leads for Trades?

Flexible remote working arrangement.

Opportunity to work with a growing and dynamic agency.

Play a key role in ensuring smooth financial and operational workflows.

Be part of a team that values ownership, responsibility, and results.