Executive Administrative Assistant

Role Overview:
We are looking for a proactive and highly organized Executive Virtual Assistant to provide comprehensive support across administrative, communication, and operational tasks for a Florida-based real estate professional. The ideal candidate will excel in managing priorities, maintaining attention to detail, and acting as a trusted right-hand to support C Lux Properties' vacation rental management, property management, and real estate sales operations.

Key Responsibilities:
-Manage and prioritize the client's inbox and calendar, including scheduling meetings and sending reminders
-Draft, send, and follow up on emails to clients, partners, and real estate contacts
-Handle invoice preparation and tracking for property management and vacation rental operations
-Create, update, and organize reports using Google Sheets and other tools
-Assist with task management and tracking using Asana or similar platforms
-Maintain and manage both personal and professional contact networks in the real estate industry
-Support project prioritization and help ensure critical real estate tasks are addressed in a timely manner
-Coordinate logistics for property showings, vacation rental turnovers, and client meetings
-Send reminders and follow-ups to ensure accountability and ---------- ntum in real estate processes
-Handle sensitive client and financial information with utmost confidentiality and integrity
-Assist with vacation rental booking coordination and guest communication management
-Support real estate listing preparation and coordination for upcoming major listings

Mandatory Requirements:
-Excellent written and verbal English communication skills – MUST
-Proven experience in email management, calendar scheduling, and reporting
-Previous experience as an Executive VA / Personal VA
-Highly organized with strong attention to detail and task prioritization
-Self-motivated, reliable, and able to work independently in a virtual environment
-Comfortable working closely with real estate professionals and managing sensitive information

Preferred Skills:
-Familiarity with Google Workspace, Asana, vacation rental platforms
-Real estate industry experience strongly preferred
-Property management background
-Ability to nurture and maintain professional relationships in real estate sector
-Interest in supporting a cancer survivor business owner with purpose-driven work

Why Join Us?
-Join a values-driven real estate team focused on meaningful relationships and professional growth
-Gain hands-on experience supporting a Florida real estate business during expansion
-Work with vacation rental management and luxury property sales
-Enjoy flexibility, autonomy, and the opportunity to make a tangible impact during brokerage transition