E-Commerce Senior Executive Assistant

Is This You?
- Do you love being the go-to problem-solver—turning a COO’s ideas into clear, actionable plans that actually get done?
- Are you confident balancing fast-moving e-commerce tasks with executive-level logistics like calendars, travel, and big-picture coordination?
- Do you love building systems in Notion/ClickUp/Airtable that make teams faster and more reliable?
- Can you source new products, partners, and vendors, then keep follow-through tight?
- Are you proactive, discreet, and excellent at written communication in a remote, fast-moving team?

About Nordic Sculpt

Nordic Sculpt is one of the world’s fastest-growing beauty-tech companies, founded in Scandinavia in December 2023. We create science-backed body care solutions designed to deliver clinic-level results at home—without the high costs or hassle.

In a short time, we’ve expanded to 40+ countries, building a community of thousands who trust us for results they can both see and feel. Our growth is fueled by innovation, integrity, and an uncompromising commitment to customer satisfaction.

Our vision: redefine body-care technology and become the most trusted global brand in beauty-tech.

Role Summary
You will operate as the COO’s senior partner—overseeing e-commerce operations, building and maintaining execution systems (Notion/ClickUp/Airtable), sourcing products and partners, assisting with community building, and handling C-Suite logistics (calendar, travel, property coordination). Success means on-time deliverables, frictionless executive operations, clean documentation, and reliable follow-through across projects.

Responsibilities
- Oversee day-to-day e-commerce ops (Shopify admin, coordination with CS/Ops/Finance) — to keep the engine running smoothly.
- Build and maintain systems in Notion/ClickUp/Airtable — so workflows are fast, trackable, and scalable.
- Source new products, partners, and vendors and manage outreach pipelines — to unlock growth opportunities.
- Support community building (light content coordination, posting calendars, partner follow-ups) — to strengthen brand presence.
- Own C-Suite logistics (calendar, travel, houses/planes, key admin) — to protect executive focus and time.
- Track deliverables and deadlines across teams — to ensure on-time outcomes and reduce bottlenecks.
- Create concise briefs and recaps — so decisions and next steps are always clear.

Qualifications

Must-Haves
- Demonstrated experience as an Executive Assistant / Ops EA in a fast-paced environment
- Strong e-commerce knowledge and hands-on Shopify experience
- Proven ability to build systems in ClickUp and Notion (Airtable a plus)
- Excellent written communication, discretion, and stakeholder management
- High ownership, impeccable organization, and proactive problem-solving

Nice-to-Haves
- Slack mastery and cross-time-zone coordination
- Vendor management, basic contract/admin familiarity
- Light analytics/reporting (dashboards, saved views)

Success Metrics (KPIs)
- On-time delivery rate: ? 95% of assigned milestones hit
- System adoption: Key workflows documented; teams actively using them
- Executive time protection: Calendar conflicts minimized; prep packs delivered on time
- Sourcing pipeline: Qualified leads/vendors added weekly; follow-ups on schedule

What We Offer
- Competitive salary and performance-based bonuses
- Courses and training
- Flexible working hours
- Remote role
- A supportive, fast-growing company culture
- Salary note: Starting at $8 (final offer based on experience and location)

How to Apply (Follow Exactly)
- You must write an “X” in the email subject line.
- Tell us what you specifically love about being a Senior Executive Assistant.
- Attach a short video introducing yourself (30–90s).
- Attach your CV (with photo).
- Attach a screenshot of your internet speed.
- Please only apply if you’re serious about a long-term opportunity and meet the requirements.
- Applications written by ChatGPT/AI will be disregarded.
- Send to ----------

We’re excited to see why you’re the perfect fit for this role.