Full-Time Admin & Scheduling Assistant (Work From Home – Philippines)

About Us
Electrical by Design is a Brisbane-based electrical contracting company specialising in high-end residential homes and renovations. Our team of electricians is growing, and we need a reliable Admin & Scheduling Assistant to keep our jobs running smoothly.

Role Overview
We are looking for a full-time, long-term tea ---------- mber (40 hours per week). You’ll be supporting our business with job scheduling, quoting, invoicing, and general admin tasks — helping us stay organised and deliver great service to our clients.

Responsibilities

Enter new jobs and update details in Tradify (job management system).

Schedule jobs and manage changes for our field staff.

Prepare draft quotes using our templates.

Create and send invoices in Xero/Tradify.

Follow up overdue accounts with polite reminders.

Manage emails and phone enquiries (templates provided).

Upload compliance certificates and maintain tidy records.

General administrative support as required.

Requirements

Strong written and spoken English.

At least 1 year of experience in admin/VA or similar role.

Experience with Xero and job management software (Tradify, SimPRO, ServiceM8, AroFlo, etc.) highly preferred.

Reliable internet and quiet home office setup.

Excellent organisational and time management skills.

Ability to work during Brisbane business hours (2–3 hours overlap minimum).

Nice to Have

Experience in the construction or trades industry.

Familiarity with Australian business practices (invoicing, GST, compliance).

What We Offer

Competitive monthly salary (?45,000 – ?65,000 PHP, depending on experience).

Long-term, stable role with consistent hours.

Training in our systems and processes.

Supportive Australian team — you’ll be an important part of our operations.

How to Apply
Please send:

Your CV/resume.

A short introduction about yourself (video preferred, 1–2 mins).

Examples of admin or scheduling work you’ve done.