Podcast Production & Guest Coordinator

POSITION OVERVIEW
The Phoenix Table is seeking a part-time Podcast Production & Guest Coordinator to help us share raw, honest stories of resilience and rising through the messy middle. This role blends podcast production with guest coordination and growth initiatives - ensuring episodes are not only well-produced, but reach the audiences who need them most. If you love storytelling, have a journalist’s curiosity, and want to be part of a mission-driven project, we’d love to hear from you.

The Phoenix Table is a storytelling podcast for those rising through the messy middle. Every week, listeners pull up a chair to hear raw solo stories and candid guest interviews about failure, resilience, and growth. It’s not about polished advice. It’s about real conversations that remind people they’re not alone.

This is a part-time, hourly role with the potential to expand into a broader content and growth position as Phoenix Table scales. Working hours must overlap within the 8:00 AM – 2:00 PM PST timeframe, Monday to Friday. We anticipate up to 10-hrs each week to start.


SKILLS:
A background or interest in journalism, storytelling, or media production
Empathy and tact when engaging with sensitive guest stories
Strong attention to detail with podcast/audio editing and content publishing.
Ability to manage multiple digital platforms (YouTube, social media, podcast hosting).
Comfortable with tools like Riverside.fm, Canva, Buzzsprout (or similar platforms)
Creative mindset for repurposing content across different channels.
Excellent written and verbal communication skills.
Organized, reliable, and able to meet deadlines consistently.
Comfortable working independently while staying aligned with leadership priorities.
Basic knowledge of branding and audience growth strategies.


RESPONSIBILITIES:

*Guest Management
Manage guest pipeline: outreach, scheduling, prep calls, and confirmations.
Create and manage guest intake forms (including consent/release).
Coordinate recording logistics (Riverside.fm, calendar invites, briefing materials).
Communicate with guests pre- and post-interview.

*Production & Workflow Support
Edit and prepare podcast episodes for release (audio clean-up, trimming, mixing).
Upload finalized episodes to Buzzsprout and ensure accurate show notes/descriptions.
Maintain podcast calendar and track episodes from recording to release.
Flag standout story arcs or clips from raw recordings for promotion.

*Episode Promotion & Social Media
Draft captions and design promotional assets for LinkedIn, Instagram, TikTok, and YouTube.
Clip short video/audio snippets for reels and social posts (our editing tools also support his but often need some refinement, in addition to selecting audio)
Support social media campaigns tied to episode launches.
Ensure all content aligns with The Phoenix Table’s brand and messaging.

*YouTube Channel
Create, launch, and maintain a branded YouTube channel for The Phoenix Table.
Repurpose full episodes and clips into YouTube Shorts.

*Analytics & Reporting
Track podcast and social metrics (downloads, views, engagement, growth).
Provide monthly reporting and highlight opportunities for growth.

*Content Strategy (Future Growth)
Collaborate with Sam on creative campaigns and promotional initiatives.
Suggest repurposing opportunities for newsletter, blog posts, or other platforms.
Bring a “journalist’s eye” to identifying and shaping compelling stories.


REQUIREMENTS:
1–2 years of experience with podcast editing, content creation, or digital media management.
Proficiency in audio editing software (Riverside.fm, Veed, similar platforms)
Familiarity with YouTube Studio, social media scheduling tools
Strong time management and organizational skills.
Ability to adapt quickly and problem-solve independently.
A growth-oriented mindset, eager to learn and improve.


Why Join Us?
Be part of a purpose-driven project amplifying voices that matter
Gain hands-on experience in podcast production and story development
Flexible remote work with Fridays prioritized for recording support
Opportunity to grow into Podcast Producer or Content Strategist as the podcast scales