Executive Assistant / Operations & Outreach Coordinator

Executive Assistant / Operations & Outreach Coordinator

DashFox | NYC-Based AI Startup | Remote with ET Hours

We're a fast-growing startup helping real estate professionals nurture relationships through AI. We need someone exceptional to handle operations and outreach while working directly with the founder.

The Role

Split between executive support (50%) and strategic outreach (50%). You'll manage calendars, coordinate demos, handle customer inquiries, organize data, and follow up with warm leads to book meetings. This is a high-variety, fast-paced position requiring both precise execution and persuasive communication.

Key Responsibilities

- Manage founder's inbox, calendar, and customer communications
- Track data across CRM, spreadsheets, and project tools
- Follow up with leads via email/text to book demos
- Support onboarding workflows and outreach campaigns
- Conduct research and improve internal processes

Requirements

- Exceptional English communication skills (written and verbal)
- Proven ability to juggle multiple priorities flawlessly
- Detail-obsessed with zero tolerance for errors
- Experience in deadline-driven environments
- Comfortable with both admin tasks and sales communication
- Expert-level Google Workspace proficiency
- Available 4+ hours during ET business hours daily

Application Instructions (Follow Precisely)

Written Response (max 150 words):
- Why this specific DashFox role likely suits you
- Your most relevant experience
- Example of when your attention to detail prevented a problem

Video (max 60 seconds via Loom):
- Start with "I'm applying for the position at DashFox"
- Explain what makes you exceptional at juggling priorities
- Include the word "precision" somewhere

Do NOT use AI/ChatGPT. Perfect grammar required. Applications missing any element will be rejected.

Include video link and your EST availability in your response.