Virtual Assistant/Project Manager

Virtual Assistant with Project Management Experience (Digital Agency)
Part-time: 15–25 hrs/week | Remote | $10 AUD/hour | Must overlap with AEST business hours

We are a boutique Australian digital agency delivering high-converting websites, SEO, Google Ads, and automation solutions. We’re seeking a proactive, detail-oriented Virtual Assistant with project management experience and excellent written and verbal English to support our day-to-day operations.

Your Role
You’ll support our founder and project manager by helping move client tasks forward across SEO, SEM, and web development teams. You’ll keep Asana organised, communicate with contractors, and handle admin tasks to keep everything running smoothly.

Responsibilities
Manage and update Asana task boards for all client projects

Follow up with internal contractors (SEO, SEM, developers) to ensure deadlines are met

Monitor task progress and flag any issues or delays

Prepare weekly updates and summary reports for internal and client use

Organise Google Drive folders and shared documentation

Send briefs, track revisions, and log approvals

Support monthly web care tasks and retainers

Perform admin duties, inbox support, and task documentation

You’ll Need to Have
2+ years experience as a Virtual Assistant or Project Coordinator in a digital agency or similar environment

Excellent written and spoken English - clear, professional, and confident communication is essential

Proficiency with Asana, Google Drive, Google Docs, and Slack

Highly organised, responsive, and self-motivated

Strong attention to detail and time management

Reliable internet connection and your own computer

Bonus Points For:
Familiarity with SEO, Google Ads, or website development workflows


Ability to create and maintain SOPs

Availability during AEST working hours (9am–5pm), at least 5 hours/day

What You’ll Get:
Long-term, stable role with consistent hours

Clear systems and processes with support during onboarding

Collaborative team and regular communication

Growth potential within our agency

Weekly check-ins and visibility across exciting client projects

To apply, please send:

1. COMPLETE THE PERSONALITY TEST
- Personality: www.16personalities.com/

2. Send the screenshots of the test results along with the additional outputs requested:
- Short Loom video
- Cover letter (tell us why you are perfect for this role)
- Current resume
- Link to your onlinejobs.ph profile

Please include the word “Proactive” in your subject line so we know you’ve read the full brief.