Virtual Assistant – Social Media, QuickBooks, Marketing & Admin

About Us

We are a fast-growing cabinet wholesale company based in Anaheim, California, with our own factory and warehouse operations. We work with builders, contractors, and homeowners across the U.S. We’re looking for a proactive, detail-oriented Virtual Assistant to join our team and help manage day-to-day operations, marketing, and customer communication.

Responsibilities
Social Media & Marketing
- Create and publish 3 posts per week across all platforms (Facebook, Instagram, TikTok, LinkedIn).
- At least 1 post must be a video.
- Post at least 3 daily stories.
- Monitor all social media pages and respond promptly to messages and comments.
- Create Facebook Marketplace listings for our products.
- Assist with Facebook/Instagram ad campaigns (set up, monitor, optimize).
- Research trending content ideas in the home improvement & cabinetry niche.

QuickBooks & Admin
-Create and send estimates and invoices in QuickBooks.
-Assist with inventory management: input new container lists, make adjustments, add/delete items.
-Help ensure POs and invoices are properly tracked and linked to customer jobs.
-Maintain organized digital files and records (Google Drive/Sheets).

Sales Support
-Send follow-up emails to all customers on our client list.
-Research and build lists of potential new customers (builders, contractors, developers).
-Assist in sending outreach emails and maintaining CRM records.

Additional Support
-Photo and video editing for social media posts, ads, and promotional content.
-Data entry and research tasks as needed.
-Support the team with daily admin tasks and reminders.

Requirements
-Proven experience as a VA, Social Media Manager, or Marketing Assistant.
-Strong QuickBooks Online experience (estimates, invoices, inventory).
-Excellent written English and communication skills.
-Proficiency in photo & video editing (Canva, CapCut, Adobe, or similar).
-Familiar with Facebook Marketplace, Instagram, TikTok, and ad management.
-Detail-oriented, organized, and able to manage multiple tasks independently.
-Fast and reliable internet connection.

Salary & Benefits
- Monthly salary based on experience.
- Long-term, stable position with room to grow.
- Training provided where needed.