Virtual Assistant for running coach (fitness)

About the Role

I’m a high-performance running coach and founder of The Sustainable Athlete System. I help busy athletes build long-term fitness and resilience without burnout — and I’m looking for a proactive, detail-oriented Virtual Assistant to support behind-the-scenes operations so I can stay focused on coaching and growth.

This role is ideal for someone who loves systems, enjoys organizing data and inboxes, and thrives in a fast-paced but sustainable environment.

Core Responsibilities:
*Client Admin & Support
-Organize and summarize athlete intake and feedback forms
- Draft follow-up messages based on templates
-Track athlete wins (PRs, race results, milestone achievements)

*Inbox & DM Management
- Filter and flag messages in Gmail and Instagram
- Organize and escalate important communications for response

* CRM Management (Go High Level)
- Tag clients appropriately, manage start/end dates
- Maintain up-to-date records and contract tracking

*General Admin Tasks
- Assist with projects as requested (within scope and hours)
- Submit daily workload reports via Google Form

*Tools We Use
- Gmail + Instagram DMs
- Go High Level (CRM)
- Google Drive, Docs, Forms
- VDOT for training plans/athlete communication
- GoKollab an online community (similar to Skool)

*You’re a Great Fit If You…
- Are highly organized and love bringing order to chaos
- Have experience with administrative support (preferably for coaches or online businesses)
- Can work independently and communicate clearly
- Have reliable internet, great attention to detail, and can handle recurring tasks
- Enjoy being part of a mission-driven team, even in a background role

**How to Apply:
Send an email to ---------- with the subject line:
“VA Application – [Your Name]”

Include:
- A short intro about you and your experience
- A screenshot or link to your resume or portfolio
- 1-2 paragraphs on why this role is a fit for you
- Your availability and timezone