Entertainment Manager

Job Posting: Virtual Assistant – Booking Agent/Manager

Company: IRL Entertainment (Dubai, UAE)
Position: Virtual Assistant – Booking Agent/Manager
Contract Type: Full-Time, Remote

About Us

IRL Entertainment is one of the UAE’s leading live entertainment providers, supplying world-class musicians, DJs, and performers to hotels, events, and venues. From luxury resorts to large-scale sporting events such as the DP World Tour Championship, our mission is to deliver unforgettable live experiences.

Role Overview

We are seeking a highly organized and proactive Virtual Assistant – Booking Agent/Manager to join our growing team. This is a full-time remote role (8 hours per day, 5 days per week), requiring strong availability, professionalism, and adaptability.

The ideal candidate will combine administrative expertise with creative presentation skills to manage bookings, coordinate with artists and venues, and deliver polished promotional materials.

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Key Responsibilities

Serve as the first point of contact for booking inquiries (email, WhatsApp, phone).

Negotiate and confirm bookings with venues, clients, and event organizers.

Manage contracts, invoices, and performer scheduling.

Maintain and update artist rosters, availability, and promotional content.

Liaise with artists regarding event details, logistics, and requirements.

Track payments, follow up on outstanding invoices, and ensure compliance with terms.

Create professional presentations and promotional decks using Canva to showcase available acts to clients.

Assist with marketing support (sending promo packs, scheduling posts, updating LinkedIn content).

Perform general administrative tasks such as calendar management, database updates, and file organization.

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Requirements

Prior experience in booking, artist management, or hospitality/event coordination preferred.

Strong communication skills (written and verbal) in English; additional languages a plus.

Excellent organizational skills and attention to detail.

Proficiency in Canva (or similar tools) to design polished presentations and promotional materials.

Tech-savvy: comfortable with spreadsheets, scheduling tools, and cloud-based platforms.

Ability to work independently, prioritize tasks, and meet deadlines.

Professional, client-facing demeanor and a passion for the entertainment industry.

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Compensation & Structure

Full-time freelance contract, remote work.

Performance reviews every 6 months with potential for increased responsibilities and bonuses.

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Additional Terms

Confidentiality & Non-Compete: Candidate must keep client and company information confidential and avoid competing business activities during the contract.

Probation Period: 3 months, with review upon completion.

Working Status: Candidate is responsible for their own legal working status and tax obligations in their country of residence.

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How to Apply

Interested candidates should submit:

A CV highlighting relevant experience.

A short cover letter explaining why they are a strong fit for this role.

Examples of Canva designs or presentations they have created.