Remote Research & Administrative Assistant (Philippines-Based)

Location: Work from Home (Philippines)
Employment Type: Full-time | Permanent
Hours: Australian business hours (AEST)
Start Date: Immediate / As soon as possible

???? About Us
We are a growing international recruitment and consulting firm working with top-tier clients across Australia, the UK, and the Middle East. We pride ourselves on our high-performance culture, professional integrity, and deep market insights. Our team is remote-first, values-driven, and outcome-oriented.

As we scale our operations, we are looking to hire an experienced Research & Administrative Assistant to support our recruitment and business development teams. The ideal candidate will bring strong administrative foundations, an analytical mindset, and the ability to work autonomously in a fast-paced environment.

???? Role Overview
This role is research-heavy and admin-focused. You will be responsible for supporting consultants and business leaders with timely and accurate research, data entry, systems management, and reporting.

????? Key Responsibilities
- Conduct detailed market mapping, company and candidate research
- Prepare and maintain spreadsheets, trackers, and reports
- Assist with CRM data entry and updates (training provided)
- Support consultants with candidate CV formatting, profiling, and information management
- Research companies, job functions, practice areas, and competitor firms
- Prepare weekly and monthly team dashboards or performance reports
- Assist with administrative tasks such as scheduling, document formatting, and email correspondence
- Identify opportunities to streamline repetitive admin tasks and suggest improvements
- Collaborate with our offshore and Australian team members via Slack, Zoom, and Trello

???? Key Skills & Strengths
To thrive in this role, you will need:
- Excellent written and spoken English
- 2+ years of administrative experience in an international business environment
- Strong attention to detail and commitment to quality
- Proactive mindset – takes initiative and ownership
- Confident in using online tools (Google Sheets, Trello, Canva, CRM platforms, Zoom)
- Reliable and self-managed – able to work independently and meet deadlines
- Discrete and professional – capable of handling confidential information
- Comfortable working in a remote setting and across time zones
- Strong research capability – analytical and resourceful in sourcing data online
- Ability to follow processes while being open to improving them

???? Desirable Experience
(Not essential but highly regarded)
- Experience in a legal, recruitment, or professional services environment
- Background supporting teams across multiple time zones
- Familiarity with Trello
- Exposure to project management tools such as Notion, Trello, or Monday.com

???? Why Join Us?
- Flexible remote work with a supportive international team
- Growth opportunities for the right candidate
- Exposure to top-tier clients across global markets
- Learn from experienced leaders and recruiters
- Stable long-term role with performance-based incentives

???? How to Apply
Please submit your CV (in PDF format), along with a short cover letter outlining your administrative background and why you're interested in the role.